Administrative Assistant (Open to all applicants)

The Administrative Assistant supports essential registry and logistics services at UNDP Headquarters in New York. The role involves managing pouch and mail operations, protocol services, logistics, asset management support, and administrative tasks to ensure smooth operational functioning within the Office of General Operations.

Responsibilities

• Ensure the smooth and efficient functioning of the Business Solutions Team and maintaining high-quality, efficient, and compliant service delivery in pouch and mail operations, protocol services, logistics services, and asset management at HQ.
• Follow up on deliverables expected from crew that provide Maintenance, Messenger, Cleaning services.
• Archiving and support administrative tasks requested by Director of OGO.
• Support to clients and expertise services in the areas of responsibility including on standards and processes.
• Encoding of staff ground passes including reviewing staff documents, confirming details correspond to IDs, and updating ground pass to allow access.
• Perform other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation.

Requirements

• Secondary education is required.
• A university degree (bachelor’s degree) in Business Administration, Public Administration, Social Sciences, Management, Finance, or equivalent will be given due consideration, but it is not a requirement.
• Minimum 3 years (with secondary education) of experience working in an administrative capacity is required.
• No experience is required with bachelor´s degree.
• Experience in the use of computers and office software packages (MS Word, Excel, etc.) and knowledge of web-based management systems such as ERP is required.
• Experience using SharePoint or other web-based /records management systems is desired.
• Experience supporting operational or administrative processes is desired.
• Fluency in English is required.

Skills

• Administrative Support
• Registry Management
• Logistics Coordination
• Asset Management
• Mail Operations
• Protocol Services
• Office Applications
• MS Word
• Excel
• ERP Systems
• SharePoint Development
• Records Management Projects
• Operational Support

Languages

English