Programme Analyst, Home-Based, International Partner Personnel Service Agreement (I PPSA-8)

The Programme Analyst provides programme support for the effective implementation of the Elsie Initiative Fund (EIF) Programme by contributing to programme implementation, providing guidance on programme finances, donor reporting, and personnel, and supporting coordination with stakeholders to ensure successful EIF programme delivery.

Responsibilities

• Provide technical support to the implementation and management of the Elsie Initiative Fund Programme.
• Provide analytical inputs to the EIF Secretariat Annual Work Plan and budget.
• Monitor implementation of the EIF Secretariat budget and support periodic budget reviews and rephasals as required.
• Review and analyse EIF project budgets to ensure cost realism, compliance with EIF guidance, and alignment with proposed activities.
• Provide guidance to EIF project focal points on operational and financial requirements related to project setup.
• Liaise with UN Women Country Offices, Regional Offices, and Headquarters Finance teams on financial processes.
• Support coordination of project closure processes, including follow-up on required financial documentation.
• Provide technical assistance and capacity development support to project/programme partners.
• Provide targeted guidance to fund recipients on the preparation of project budgets and financial statements.
• Identify recurring gaps in fund recipient capacity and support the development of practical guidance and tools.
• Support identification and documentation of operational and financial lessons learned.
• Maintain effective working relationships with fund recipients to support coordination of programme activities.
• Provide coordination support for EIF stakeholders on projects implementation.
• Coordinate with the MPTFO on fund disbursements, financial reporting timelines and project extensions.
• Support coordination of project extensions, including preparation of supporting documentation.
• Track payments, project extensions, and ensure project documentation is accurate and up to date.
• Support coordination with key stakeholders on operational and financial processes.
• Provide technical inputs to the management of budgets and financial reporting of the EIF projects.
• Review fund recipients’ quarterly and annual financial reports to ensure accuracy, completeness, and alignment with approved budgets.
• Provide inputs to financial reporting processes and templates.
• Liaise with fund recipients to clarify financial information and resolve discrepancies during reporting cycles.
• Support the submission of financial reports and statements to the MPTFO in line with required timelines.
• Provide operational support to the EIF Secretariat.
• Provide guidance to the EIF Secretariat on operational matters including procurement, financial processes, human resources management, travel, event coordination, and other related functions.
• Monitor and review relevant UN Women policies and guidelines, and advise the EIF Secretariat on updates and changes.
• Support preparation of the annual procurement plan and coordinate procurement processes.
• Coordinate recruitment and management of consultants including selection, onboarding, and contract administration.
• Support planning and implementation of events, meetings, and webinars including logistics and vendor services.
• Monitor EIF Secretariat expenditure and support financial processes.
• Coordinate travel planning and administration ensuring compliance with UN Women policies.
• Provide support on information and communication technology-related matters.
• Support and contribute to delivery of webinars and technical sessions for fund recipients.
• Support development and updating of standard operating procedures, guidance notes, and explanatory materials.
• Support the EIF’s knowledge management processes including organisation, maintenance, and dissemination of information and key resources.
• Maintain organised filing and tracking systems for contracts and financial records.
• Perform other duties within functional profile as necessary.

Requirements

• Master’s degree or equivalent in social sciences, human rights, gender/ women’s studies, international development, project management, or a related field is required.
• A first-level university degree in combination with at least two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• A project/programme management certification (such as PMP®, PRINCE2®, or MSP®) is an asset.
• At least one year of relevant work experience in development programme/project implementation, coordination and/or financial and operations management is required.
• Experience using office software packages, including Word and Excel, spreadsheets and database packages, and web-based management systems is required.
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
• Experience in financial management and reporting within UN or multi-partner trust fund contexts is highly desirable.
• Experience in working in the context of UN peace operations is highly desirable.
• Experience coordinating and liaising with government and UN agencies is desirable.
• Fluency in English is required.
• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

Skills

• Project Management
• Programme Implementation
• Finance Management
• Operations Management
• Donor Reporting
• Stakeholder Coordination
• ERP Systems
• Oracle Cloud
• Office Applications
• Word
• Excel
• Database Management
• Web-based Management Systems
• United Nations Peace Operations
• Multi-Partner Trust Fund Support
• Government Liaison

Languages

English