Finance Associate (Re-advertisement)

The Finance Associate is responsible for executing a wide range of financial services and administrative processes in the Country Office, ensuring compliance with UN Women financial rules and regulations. The role involves budget preparation, financial monitoring, audit participation, and providing finance support to programme and operations teams.

Responsibilities

• Implement financial strategies, and adapt processes and procedures in full compliance of UN Women rules, regulations, policies, and recording and reporting systems.
• Review and verify financial transactions, activities, and documentation; take corrective actions as needed and report any unusual activities.
• Monitor financial exceptions reports for unusual activities or transactions, investigate anomalies and report conclusions and/or recommendations.
• Collect, verify and present information and data for planning financial resources and formulation of the Country Office programme work plans, budgets, and proposals.
• Provide assistance in Bi-Annual/Annual Work Plan entry in Results Management System (RMS).
• Provide advice and recommend solutions to a wide range of financial issues.
• Monitor the proper functioning of the financial resources management system for office and programmatic budgets and resources.
• Implement and monitor cost saving and reduction strategies.
• Review Project Delivery Status Reports and investigate any overspend.
• Respond to instructions from HQ and ROAP Finance Section related to financial transactions and undertake corrective actions.
• Participate in internal and external audits of the Country Office and follow-up on audit recommendations.
• Promote a client-oriented finance service to Regional office and Country offices.
• Prepare and administer the CO budgets in compliance with UN Women rules and policies.
• Formulate budgets, control allotments, monitor expenditures, and prepare revisions.
• Track appropriate and timely use of financial resources.
• Prepare cost recovery documents or bills for services provided by UN Women.
• Create projects in Quantum, prepare budget revisions, revise project awards and status, and determine unutilized funds.
• Maintain internal expenditure control system and undertake corrective actions on un-posted vouchers.
• Prepare VAT reimbursements with adequate documentation support.
• Manage petty cash fund.
• Assist Project Managers with budget re-phrasal as required.
• Provide finance support to Programme and Operations teams including reviewing accounts receivables, preparing vouchers, journal entries, and monitoring payroll and entitlements.
• Monitor budget setups in Quantum and monthly over-expenditure of budgets.
• Maintain proper follow up of advances to implementing partners and review their financial reports.
• Monitor financial status and implement control mechanisms for management/development projects.
• Keep stakeholders informed for timely actions and review status reports for quality control.
• Provide information inputs to financial reports for PNG Country Office, ROAP and HQ Finance and stakeholders.
• Finalize mandated financial reports to donors and other clients.
• Associate revenue and expenditure in commitment control for non-core projects.
• Support financial donor reporting and assist with preparation for Audit of Projects and Partners.
• Provide administrative support to Resource Mobilization including compiling and processing information from donors and programme teams.
• Prepare drafts for cost sharing agreements and follow up on contributions.
• Facilitate knowledge building and sharing by conducting training and compiling lessons learned.
• Supervise and guide staff and personnel under responsibility, providing technical guidance and monitoring performance.
• Undertake all trainings related to financial management provided, including webinars from headquarters.
• Perform other duties within functional profile as necessary.

Requirements

• Completion of secondary education is required.
• Specialized national or international certification in accounting and finance is an asset.
• Bachelor's degree in Finance or Accounting is an asset.
• Successful completion of UN Women Accounting and Finance Test is required as part of the selection process.
• At least 7 years of progressively responsible experience in finance.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages, experience in handling of web-based management systems is required.
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
• Fluency in English and Tokpisin (PNG language) is required.
• Knowledge of another official UN language (French, Arabic, Chinese, Russian or Spanish) is an asset.

Skills

• Accounting
• Finance
• Budget Preparation
• Financial Monitoring
• Audit Participation
• Financial Reporting
• Use of Microsoft Excel
• Use of Microsoft Word
• Spreadsheet Management
• Database Management
• Web-based Management Systems
• ERP System Experience
• Oracle Cloud
• UN Financial Rules

Languages

English, Tokpisin