Finance Analyst, United Nations Trust Fund to End Violence against Women

The Finance Analyst supports the coordination and financial management of the UN Trust Fund to End Violence against Women, ensuring compliance with UN Women policies and procedures. The role involves budget preparation, financial reporting, grant portfolio oversight, and collaboration with various teams and stakeholders to enhance operational efficiency and capacity building.

Responsibilities

• Support the Global Lead: Capacity Development and Operations Management to implement team workplans and monitor progress against performance benchmarks.
• Prepare, monitor, and revise the UN Trust Fund's annual operating budget and workplan; ensuring accurate data entry and timely updates in Quantum and PRISM, in coordination with relevant team members.
• Participate in review meetings and assess the managerial and operational capacities of grantees in collaboration with the Grants Management team.
• Implement business process mapping and establish internal standard operating procedures in all areas of the Finance-related functions at the UN Trust Fund, including the updating of the UNTF roles in the Identity Access Management portal.
• Support the implementation of corporate, budget, financial, procurement, and HR policies and systems and ensure adequate training of staff and project personnel on these issues.
• Ensure a continuous and up-to-date flow of information between the UNTF and COs/MCOs/ROs and HQ.
• Support the team in overseeing all operations activities, including finance, human resources, procurement, transport, IT, security, administration and ensure they follow UN Trust Fund and UN Women rules, regulations, policies and procedures.
• Support the Finance and Programme Associates in the Operations Team, including contributing to performance plans and evaluation standards, providing input to performance assessments and providing feedback and coaching.
• Perform delegated approval functions in Quantum\PRISM and ensure timely financial clearance of transactions and donor agreements.
• Foster a collaborative and results-oriented team environment, promoting professional development and capacity building.
• Analyze and oversee all financial resources managed by the UN Trust Fund and provide high-quality professional advice on financial issues to the management, as necessary.
• Prepare and implement the Secretariat’s budget in alignment with strategic priorities, including through ensuring appropriate mapping of workplan budgets into Quantum, and via quarterly budget utilization updates.
• Review and verify financial transactions, recording/reporting system and audit reports. Co-ordinate with Finance Section HQ on suggestions for amendments.
• Review financial business processes and use of Quantum system to ensure accurate and complete reporting of financial transactions by UN Women staff in accordance with the Internal Control Framework and Delegation of Authority and the timely flow of financial information in UN Women for management, monitoring and oversight purposes.
• Assist with financial risk assessment reviews for the UN Trust Fund, by identifying areas of risk and providing recommendations and action plans for addressing issues raised.
• Provide inputs and support during the preparation of financial reports for stakeholders.
• Coordinate the timely completion of month-end and year-end financial closure activities and submission of related checklists to HQ.
• Support cash flow and liquidity planning to ensure operational continuity and timely disbursements.
• Support the preparation of operational tools such as the Project Concept Budget and Financial Planning Guidance.
• Support the financial and operational management of UNTF grants portfolio and the UNTF unit, ensuring accuracy, compliance, and alignment with grantee partner agreements.
• Support in the review of project proposal budgets submitted by applicants and contribute to quality control processes with Finance and Programme Associates and the Programme and Operations Analyst.
• Conduct budget analysis and support the preparation of disbursement schedules for new funding cycles.
• Track and monitor disbursements to new grantees across cycles, ensuring timely and accurate transfers and alignment with approved funding schedules.
• Review compiled data on NGOA assessment results to support risk management and capacity strengthening.
• Review grants portfolio and ensure accurate setup and maintenance in the Quantum system.
• Support business process mapping efforts and establish comprehensive internal standard operating procedures for grants operations and financial management.
• Contribute to process optimization to improve grantee support mechanisms and strengthen accountability measures.
• Contribute to risk-based audit cycles for grantees in collaboration with the UN Trust Fund Grantee Audit Focal Point as well as other audit requests received by the Unit.
• Ensure staff have access to Quantum functionality for improved business results and improved client services.
• Support the maintenance of a secure, reliable infrastructure environment for ICT and adequate planning for disasters and recoveries.
• Provide professional recommendations on the Business Continuity Plan to ensure uninterrupted Secretariat operations during emergencies and staffing transitions.
• Participate in inter-agency operational initiatives to promote UN Women’s interests and enhance operational synergies.
• Facilitate the exchange of financial best practices and lessons learned across country offices.
• Contribute to the development of training and capacity-building resources for internal and external stakeholders.
• Review financial business processes, capture user feedback, and recommend improvements to HQ and Finance Section to strengthen operational efficiency and alignment with policy.
• Perform other duties within their functional profile as deemed necessary for the efficient functioning of the UNTF and the Organization.

Requirements

• Master’s degree or equivalent in Finance/Accounting, or a Professional accounting qualification from an internationally recognized institute of accountancy, Chartered Accountant, or Certified Public Accountant is required.
• Successful completion of UN Women’s Accounting technical test, as part of the selection process.
• At least 2 years of progressively responsible experience in accounting or financial management, including financial analysis and reporting, is required.
• Experience providing financial and budget support for programmes/projects is required.
• Experience handling web-based financial management systems and ERP systems, preferably Oracle Cloud, is required.
• Experience providing financial support in a global, regional, or multi-country context, supporting more than one office simultaneously, is required.
• Experience in the UN system is required.
• Experience in the financial management of grants is desirable.
• Experience in operations management is desirable, including human resources, procurement, and administration.
• Experience in programme and/or project management is desirable.
• Fluency in English is required.
• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

Skills

• Financial Analysis
• Financial Reporting
• Budget Preparation
• Grant Financial Management
• Accounting
• Finance Management
• ERP Systems
• Oracle Cloud
• Web-based Financial Systems
• Programme Finance Support
• Project Financial Support
• Operations Management
• Human Resources Management
• Procurement Management
• Project Management
• UN System Experience
• Accounting Technical Test

Languages

English