Executive Coordination Consultant

The Executive Coordination Consultant will provide executive coordination, operational management and strategic planning support to the Office of the Director in the Strategic Partnerships Division. The role ensures efficient functioning of the Director's Office, coordinates divisional priorities, facilitates cross-divisional collaboration, and supports timely implementation of corporate and operational priorities during a maternity leave period.

Responsibilities

• Support the Director in the strategic coordination and day-to-day management of the Office, ensuring the timely flow of information, correspondence, clearance requests and decision items.
• Serve as the primary coordination focal point between the Strategic Partnerships Division, the Executive Office, Deputy Executive Director Offices and other Headquarters units, ensuring timely coordination of requests, information flows and follow-up actions.
• Provide guidance to Division colleagues on Office of the Director processes, priorities and clearance requirements, and facilitate communication of the Director's decisions, feedback and strategic direction across the Division.
• Coordinate and monitor priority actions, management decisions and corporate requests, maintaining tracking mechanisms and following up with responsible teams to ensure timely implementation.
• Coordinate and implement special projects led by the Office of the Director, working across the Division and with other organizational units as required.
• Schedule and coordinate agendas, documentation and follow-up for key divisional management meetings and other strategic engagements.
• Draft routine correspondence and maintain records, trackers and information management systems supporting the Office of the Director.
• Coordinate divisional inputs for corporate planning, management requests, reporting exercises and executive engagements.
• Coordinate the preparation of briefing packages, presentations and background materials for the Director by consolidating inputs from teams across the Division.
• Review submissions for completeness, consistency, quality and adherence to requested formats, liaising with teams to obtain additional information where required.
• Conduct background research and compile information to support executive meetings and strategic engagements.
• Coordinate divisional contributions to annual reporting exercises and other corporate reporting requirements.
• Coordinate operational, budgetary and workforce planning activities in collaboration with the SPD Business Center.
• Coordinate recruitment and onboarding processes for consultants and personnel, including preparation of Terms of Reference, desk reviews, interview coordination and administrative follow-up.
• Liaise with the SPD Business Center, Human Resources, Procurement, Finance and other corporate service providers to facilitate timely implementation of operational and administrative processes.
• Monitor the status of recruitment, personnel actions, contracts and other operational matters requiring coordination across multiple stakeholders.
• Coordinate the logistical and operational preparations for senior management meetings, strategic events and other high-level engagements.
• Support the planning and implementation of divisional retreats, leadership meetings and special initiatives led by the Office of the Director.
• Serve as the Division's focal point for coordination of UN Women high-level conferences and corporate events, including the Commission on the Status of Women (CSW) and the United Nations General Assembly (UNGA), coordinating with the Executive Office, Deputy Executive Director Offices and teams across the Division to monitor deliverables, timelines and preparations.
• Coordinate across substantive teams, the SPD Business Center, Communications and other Headquarters units to facilitate the successful delivery of executive engagements and divisional priorities.
• Monitor implementation of agreed follow-up actions and ensure timely completion of commitments arising from executive meetings and strategic engagements.
• Perform other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Requirements

• Master's degree (or equivalent) in international development, public administration, public policy, or other relevant social science field is required
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• At least 2 years of progressively responsible experience in programme coordination, executive support, or supporting complex multi-component processes.
• Experience supporting senior management and coordinating across multiple stakeholders in a fast-paced environment.
• Experience coordinating high-level meetings, events or executive engagements.
• Experience coordinating operational, administrative and/or human resources processes.
• Experience working at UN Women or in the United Nations system is an asset.
• Fluency in English
• Knowledge of any other UN official language is an asset.

Skills

• Programme Coordination
• Executive Support
• Stakeholder Coordination
• High-level Coordination
• Event Coordination
• Operational Management
• Administrative Processes Support
• Human Resources Coordination
• Strategic Planning
• Inter-divisional Collaboration
• UN System Knowledge

Languages

English