Driver to the Head of Office

The Driver and Protocol Clerk provides reliable and safe driving services to the UN Women Country Representative and other UN officials and visitors, ensuring discretion, integrity, and excellent knowledge of protocol and security. The role also includes performing protocol and administrative processes with high quality and accuracy.

Responsibilities

• Provide reliable and secure driving services for UN Women Representative, officials, visitors, and programme personnel.
• Deliver and collect mail, documents and other items to Government offices, Embassies, Commercial Establishments, and UN Offices.
• Meet official personnel and visitors at the airport including visa and customs formalities arrangements when required.
• Verify that all passengers wear seatbelts at all times in the vehicle.
• Check that all immediate actions required by rules and regulations are taken in case of involvement in accidents.
• Adhere to relevant job specific guidelines and policies of UN Women such as vehicle management policy.
• Check that all vehicles comply with Security and Safety standards established at the duty station.
• Record accurate odometer readings and fuel purchases, maintain vehicle maintenance records, and submit reports to supervisor.
• Ensure proper day-to-day maintenance of the assigned vehicle including routine checks and minor repairs.
• Maintain and ensure availability of all required documents and supplies including vehicle insurance, logs, and first aid kit.
• Provide general administrative, logistic and protocol support in accordance with UN Women rules and policies.
• Assist in maintaining protocol-related records and support arrangements for official visits.
• Perform other duties within functional profile as necessary for efficient functioning of the Office and Organization.

Requirements

• Completion of secondary education is required.
• Valid driver’s license is required.
• Defensive driving certification is an asset.
• At least 3 years of relevant experience as a driver in an international organization, embassy or UN system with a safe driving record.
• Experience in administration, logistical, and protocol support services is desirable.
• Demonstrated experience in maintaining accurate vehicle and fuel logs, including record-keeping practices that support audit and accountability requirements, is required.
• Experience working with Government partners is desirable.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is required.
• Fluency in/working knowledge of English is required.
• Fluency in Tok Pisin is required.
• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

Skills

• Valid Driver's License
• Defensive Driving
• Safe Driving Record
• Vehicle log maintenance
• Fuel Log Management
• Record-Keeping Practices
• Audit Compliance
• Protocol Support
• Logistical Support
• Administration Support
• Government Liaison
• Computer Literacy
• MS Word
• Excel
• Discretion in Driving Services
• Security Awareness
• Protocol Knowledge

Languages

English, Tok Pisin