Team Assistant

The Team Assistant provides a wide range of office support and administrative functions to support ICT capacity development projects and e-learning activities at the Asian and Pacific Training Centre for Information and Communications Technology (APCICT) in Incheon, Republic of Korea. The role includes organizational, coordination, logistical, and administrative support, as well as assisting with digital content development and data analysis.

Responsibilities

• Performs a wide range of office support and administrative functions, including assisting in providing organizational, coordination, logistical and administrative support to the implementation of ICT capacity development projects and e-learning activities.
• Assists with the development of digital content using social media, websites and email outreach.
• Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
• Monitors processes and schedules related to the Centre’s programmes and activities.
• Researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc.
• Generates a variety of standard statistical and other reports, work orders, etc., using various databases.
• Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format.
• Assists in the maintenance of websites by scanning, converting and posting a variety of documents onto the site.
• Assists in the preparation of presentation materials using appropriate technology/software.
• Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports, where possible using electronic formats; handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services, etc.
• Maintains files (both paper and electronic) and databases for work unit.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other related duties as assigned.

Requirements

• High school diploma or equivalent is required.
• A first-level university degree in combination with one year of qualifying experience may be accepted in lieu of three years of required experience.
• A minimum of three years (or one year if graduated with a first-level university degree) of experience in general office support or related area is required.
• Experience in developing social media contents is desirable.
• Experience in the United Nations Common System or in international organizations similar to those in the UN Common System is desirable.
• Experience supporting international meetings, workshops, or conferences is desirable.
• 1 year or more of experience in data analytics or related area is desirable.
• English language proficiency at UN Level II in reading, writing, listening, and speaking is required.

Skills

• Office Support
• Administrative Support
• Social Media Content Creation
• International Meeting Support
• Workshop Coordination
• Conference Support
• Data Analytics
• Digital Content Creation
• ICT Capacity Development
• E-learning Support
• English Language Proficiency

Languages

English