Receiving and Inspection Assistant, FS5

The Receiving and Inspection Assistant is responsible for the physical entry, quality control, and system registration of all incoming assets, equipment, and commodities within the Mission. The role involves managing receiving and inspection processes, liaising with transport units, and maintaining audit trails in the Centralised Warehouse Section of the United Nations Support Office in Haiti.

Responsibilities

• Manages the receiving and inspection of all incoming consignments; verifies quantity, specification and condition against the purchase order, contract and accompanying documentation.
• Liaises with the Movement Control (MOVCON) and Transport Units to track the arrival schedules of mission cargo, commercial vendor deliveries, and inter-mission transfers.
• Conducts and oversees quality and quantity inspection; identifies, documents and reports discrepancies, shortages, surpluses and damage; manages rejections and supports claims.
• Processes receiving and inspection reports and goods receipt in Umoja within target timelines; certifying receipt within delegated authority.
• Provides receipt and performance evidence to support contract-performance evaluation by Procurement and Acquisition.
• Maintains the audit trail and internal-control discipline of the goods-in process; supervises and develops Unit staff.
• Performs other duties as requested by his/her supervisor.

Requirements

• High School or equivalent diploma is required.
• A minimum of 8 years of experience in the field of property management, inventory control, logistics management or related field is required.
• Experience providing services to or in a field operation of the United Nations Common System or a comparable international organization is desirable.
• Experience in an ERP database administration is desirable.
• English is required at UN Level II for reading, writing, listening, and speaking.
• French is desirable at UN Level I for reading, writing, listening, and speaking.

Skills

• Property Management
• Inventory Management
• Logistics Management
• Receiving and Inspection
• Quality Control
• ERP Database Administration
• Warehouse Management
• Audit Trail Management
• System Registration
• Transportation Coordination

Languages

English, French