Programme Management Assistant, G6

The Programme Management Assistant will support the coordination, planning, monitoring, and administrative activities of the Human Rights Service within UNAMA. The role involves programme/project administration, budget monitoring, data management, and logistical support to ensure effective programme delivery.

Responsibilities

• Assist and provide support in the coordination of programme/project planning and preparation work for the Human Rights Service.
• Monitor status of programme/project proposals and receipt of relevant documentation for review and approval.
• Research, compile, summarise and present basic information/data on specific programmes/projects and related topics or issues.
• Coordinate programme/project planning and preparation; monitor status of proposals; review project documents for completeness and compliance prior to submission for approval.
• Prepare and analyse programme/project budget proposals; review and coordinate submission ensuring requisite information is included and justified.
• Monitor and evaluate programmes/projects; categorize, update, track and analyse data related to programmes/projects including accounting records and outputs.
• Carry out periodic status reviews, identify issues and initiate follow-up actions; prepare revised budget estimates and report on budget revisions, expenditures and obligations.
• Draft programme/project summaries and coordinate review and clearance process.
• Compile, summarise and present basic information/data on project/programme delivery; draft related status reports identifying shortfalls and budget overruns.
• Serve as focal point for administrative coordination of programme/project implementation activities involving liaison with diverse organizational units.
• Provide general office assistance; respond to complex information requests and inquiries; maintain electronic files and records; assist in maintaining databases; organize meetings and events.
• Draft correspondence and communications related to programme/project administration including work plans and budgets.
• Translate documents and interpret at meetings as needed.
• Perform other duties as assigned or requested.

Requirements

• High school diploma or equivalent is required.
• A minimum of five (5) years of progressively responsible experience in programme or project administration, technical cooperation or related area is required.
• The minimum years of relevant experience is reduced to four (4) years for candidates who possess a first-level university degree or higher.
• Experience in information and data management and analytics, and in report writing, is required.
• Experience in programme/project financial management is required.
• Experience in programme/project administration and technical cooperation in relation to communities at risk or vulnerable populations is desirable.
• English is required at UN Level III proficiency in reading, writing, listening, and speaking.
• Dari is required at UN Level III proficiency in reading, writing, listening, and speaking.
• Pashto is required at UN Level III proficiency in reading, writing, listening, and speaking.

Skills

• Programme Administration
• Project Administration
• Technical Cooperation
• Information Management
• Data Management
• Data Analytics
• Report Writing
• Programme Financial Management
• Budget Monitoring
• Logistical Support

Languages

English, Dari, Pashto