Procurement Officer

The Procurement Officer is responsible for planning, developing, and managing procurement and contractual aspects of complex projects related to worldwide procurement of diverse services and commodities. The role involves advising requisitioning units, managing tender processes, conducting market research, and overseeing contract adherence within the Procurement Division of the Department of Operational Support.

Responsibilities

• Plans, develops and manages all procurement and contractual aspects of projects of significant complexity related to worldwide procurement of diverse services and commodities.
• Advises requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle.
• Prepares/oversees preparation and distribution of invitations to tender and manages/conducts all aspects of bid/proposal evaluations.
• Formulates strategies and designs innovative solutions to resolve issues/conflicts for complex procurement projects.
• Establishes and maintains work program and schedule for ongoing contracts and newly planned ones.
• Participates in negotiations with senior supplier representatives; signs procurement orders up to the authorized limit, and prepares submissions to the Contracts Committee for review and approval when required.
• Conducts market research to keep abreast of market developments; researches and analyzes statistical data and market reports on the world commodity situation, production patterns and availability of goods and services; prepares and develops data metrics for senior management.
• Identifies new technologies, products/services, evaluates and recommends potential supply sources and participates in incorporation of research results into the procurement program.
• Oversees adherence to contractual agreements, recommends amendments and extensions of contracts, and advises concerned parties on contractual rights and obligations.
• Prepares a variety of procurement-related documents, contracts, communications, guidelines, instructions, etc.
• Provides guidance to, and may supervise, new/junior staff.

Requirements

• An Advanced university degree (Master’s degree or equivalent degree) in business administration, public administration, commerce, engineering, law or a related field is required.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• Professional certification in procurement and supply chain such as the Diploma in Procurement and Supply of the Chartered Institute of Purchasing and Supply certification (CIPS Level 4) or equivalent is required.
• A minimum of five years of experience in procurement, contract management or contract administration is required.
• A minimum of two years of experience in conducting international tender exercises to award high-value, complex goods and services contracts during the last five years is required.
• Experience working with the procurement module of Enterprise Resource Planning (ERP) systems such as SAP or a similar System, and working with e-tendering systems such as Ariba or a similar system is required.
• Experience working in procurement process and procedures in support of a field operation (inclusive of peacekeeping operations, special political missions, agencies, funds and programmes), or other similar international organizations is desirable.
• Experience working with business intelligence systems and data analysis tools is desirable.
• English is required at UN Level II for reading, writing, listening, and speaking.
• French is desirable at UN Level II for reading, writing, listening, and speaking.

Skills

• Procurement Management
• Contract Management
• International Tendering
• High-Value Contract Award
• Enterprise Resource Planning
• SAP
• E-tendering Systems
• Ariba
• Procurement Procedures
• Supply Chain Management
• Contract Administration
• Market Research
• Business Intelligence Systems
• Data Analysis
• CIPS Level 4 Procurement

Languages

English, French