Procurement Officer

The Procurement Officer is responsible for managing procurement and contractual aspects of complex projects related to worldwide procurement of diverse services and commodities for the United Nations Headquarters, peace operations, and offices away from Headquarters. The role involves advising requisitioning units, conducting bid evaluations, negotiating contracts, and overseeing adherence to contractual agreements within the Transportation & Life Support Service, Procurement Division, Office of Supply Chain Management.

Responsibilities

• Plans, develops and manages all procurement and contractual aspects of projects of significant complexity related to worldwide procurement of diverse services and commodities for the United Nations Headquarters, the peace operations and the offices away from Headquarters, taking into account local economic and other conditions.
• Advises requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stages of the procurement cycle.
• Prepares/oversees preparation and distribution of invitations to tender and manages/conducts all aspects of bid/proposal evaluations.
• Formulates strategies and designs innovative solutions to resolve issues/conflicts for complex procurement projects.
• Establishes and maintains the work program and schedule for ongoing contracts and newly planned ones.
• Participates in negotiations with senior supplier representatives; signs procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized signature authority, prepares submissions to the Contracts Committee for review and subsequent approval by the authorized official.
• Conducts market research to keep abreast of market developments; researches and analyzes statistical data and market reports on the world commodity situation, production patterns and the availability of goods and services; prepares and develops data metrics for senior management.
• Identifies new technologies, and products/services, evaluates and recommends potential supply sources and participates in the incorporation of research results into the procurement program.
• Oversees adherence to contractual agreements, recommends amendments and extensions of contracts, and advises concerned parties on contractual rights and obligations.
• Prepares a variety of procurement-related documents, contracts, communications, guidelines, instructions, etc.
• Provides guidance to, and may supervise, new/junior staff.

Requirements

• An advanced university degree (Master's degree or equivalent degree) in business administration, public administration, commerce, engineering, law or a related field is required.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• Professional certification in supply chain such as a Chartered Institute of Purchasing and Supply certification (CIPS Level 4) or equivalent is required.
• A minimum of five years of progressively responsible experience in procurement, contract management, contract administration or logistics and supply chain management or related area is required.
• A minimum of two consecutive years of experience within the last five years conducting international tender exercises to award contracts for procurement of complex goods and services in the Commercial Air Services category is required.
• Experience working with Enterprise Resource Planning (ERP) systems such as SAP or similar system and/or working with e-tendering systems such as Ariba or similar system is desirable.
• Experience in public sector procurement processes and procedures in support of a field operation (inclusive of peacekeeping operations, special political missions, agencies, funds and programmes), or other similar international organizations is desirable.
• Experience working with business intelligence systems and data analysis is desirable.
• Experience in preparing and developing data visualization/metrics and data cleansing is desirable.
• English is required at UN Level II for reading, writing, listening, and speaking.

Skills

• Procurement Management
• Contract Management
• Contract Administration
• Supply Chain Management
• International Tendering
• Commercial Air Services Procurement
• Enterprise Resource Planning
• SAP
• E-tendering Systems
• Ariba
• Public Sector Procurement
• Peacekeeping Operations Procurement
• Business Intelligence Systems
• Data Analysis
• Data Visualization
• Data Cleansing

Languages

English