Procurement Officer

The Procurement Officer serves as a senior procurement and contracting expert responsible for highly complex contracts and procurement activities within the United Nations Department of Operational Support. The role involves providing technical advice, developing contracts, conducting negotiations, and contributing to procurement policy development.

Responsibilities

• Serves as a senior procurement and contracting expert with responsibility for the procurement of a wide variety of supplies and services associated with highly complex (technically and legally) contracts and procurement activities.
• Provides technical advice on procurement activities to officials of substantive units during all phases of the procurement cycle.
• Analyzes and evaluates procurement requests and ensures appropriateness of technical specifications.
• Develops and prepares highly complex contracts for procurement of non-routine and technologically advanced commodities or long-range services; issues international tender invitations; evaluates responses to tender, and makes recommendations for finalization of purchases and award of contracts; signs procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized signature authority, prepares submissions to the Contracts Committee for review and subsequent approval by the authorized official.
• Develops new tactical approaches to contracts, as well as new methods for their application, based on market research.
• Contributes to development of institutional procurement policies and procedures; develops standards and criteria for the evaluation of goods, services, supplier capacity, etc.
• Maintains under constant examination production patterns in exporting countries; evaluates the productive capacities and performance of manufacturers to identify supply sources.
• Establishes approaches for negotiations and conducts or coordinates all phases of negotiations with all concerned parties, including the negotiation of disputes arising from contracts.
• May carry out consultancy missions to the field.
• Provides direction and guidance to more junior staff.

Requirements

• An advanced university degree (Master’s degree or equivalent degree) in business administration, public administration, commerce, commercial law or a related field is required.
• A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.
• Professional certification in supply chain such as Chartered Institute of Purchasing and Supply certification (CIPS Level 4) or equivalent is required.
• Professional certification or qualification in quantity surveying, cost management, construction, or real estate, with knowledge of recognized international standards and practices, including Royal Institution of Chartered Surveyors (RICS) or equivalent frameworks, is desirable.
• A minimum of seven years of experience in procurement, contract management, contract administration, supply chain management or related area is required.
• A minimum of two consecutive years of experience in leading international procurement activities, including the development and management of solicitation processes and contract awards for construction, renovation, engineering design, facilities management, and major capital improvement projects, during the last five years is required.
• A minimum of two consecutive years of experience leading and managing international procurement activities for real estate consultancy and property leasing is required.
• Experience working with Enterprise Resource Planning (ERP) systems such as SAP or a similar system, and/or working with e-tendering systems such as Ariba or a similar system is required.
• A minimum of two consecutive years of experience in applying internationally recognized contract forms, such as FIDIC, NEC, JCT, AIA or similar frameworks, and developing performance-based contractual instruments, which may include Service Level Agreements (SLAs), Key Performance Indicators (KPIs), and other performance related measures, is desirable.
• Experience in the United Nations system or a comparable international organization is desirable.
• Experience in sourcing, cleaning and preparing data, selection and developing visualization/metrics in procurement, and/or supply chain management is desirable.

Skills

• Procurement Management
• Contract Management
• Contract Administration
• Supply Chain Management
• International Procurement
• Solicitation Process Development
• Contract Awarding
• Construction Project Procurement
• Facilities Procurement
• Capital Improvement Projects Procurement
• Real Estate Procurement
• Property Leasing Procurement
• Enterprise Resource Planning
• SAP
• E-tendering Systems
• Ariba
• FIDIC Contracting
• NEC Contracting
• JCT Contracting
• AIA Contracting
• Performance-based Contracting
• Service Level Agreements
• Key Performance Indicators (KPIs)
• Data Preparation
• Data Visualization in Procurement

Languages

English