Finance and Budget Officer

The Finance and Budget Officer is responsible for preparing, reviewing, and managing the medium-term plan and budget proposals for UNMAS, ensuring compliance with legislative mandates and financial regulations. The role includes budget administration, monitoring expenditures, providing advice and training on budgetary policies, and representing UNMAS in interdepartmental meetings.

Responsibilities

• Reviews, analyses and finalizes the preparation of the medium-term plan and its revisions on the basis of departmental submissions, taking into account recommendations and decisions of specialized intergovernmental bodies.
• Provides substantive support to relevant intergovernmental and expert bodies in their review of the medium-term plan and its revisions; secures approval from the General Assembly.
• Ensures legislative mandates are accurately translated into program budgets.
• Reviews, analyses and finalizes cost estimates and budget proposals, in terms of staff and non-staff requirements from Departments/offices at headquarters and in the field, including programmatic aspects and peacekeeping operations; ensures compliance with the medium-term plan and other legislative mandates.
• Provides detailed input with respect to resource requirements for budget submissions.
• Reviews, analyzes and finalizes program budget/financial implications to the Security Council statements in light of additional mandates.
• Provides substantive support to relevant intergovernmental and expert bodies in their budget review; assists in securing approval from the General Assembly.
• Issues allotments, authorizes sub-allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.
• Manages and monitors budget implementation and recommends reallocation of funds as necessary.
• Monitors expenditures to ensure that they remain within authorized levels including financial reporting from Implementing Partners (UN and non-UN).
• Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Supervises creation and closure of UNMAS grants in UMOJA.
• Prepares budget performance submissions.
• Reviews and finalizes budget performance reports, analyzing variances between approved budgets and actual expenditures.
• Provides substantive support to relevant intergovernmental and expert bodies.
• Provides advice and guidance, including training, to headquarters and field staff on budgetary and financial policies and procedures, including results-based budgeting.
• Participates in inter-departmental meetings and/or technical survey missions on matters related to resource requirements, programming and budgetary issues.
• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to program and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Drafts reports for intergovernmental bodies and for management on budgetary issues, and correspondence.
• Undertakes research and analysis of budgetary policies and procedures, makes recommendations for changes and/or modifications.
• Acts as Certifying Officer under Financial Rule 110.4 to ensure that proposed obligations and expenditures are in accordance with approved budgets and established regulations and rules.
• Ensures the integrity of financial and management systems and the controls that underpin them.
• Provides support with respect to representation of the Secretary-General in meetings of legislative organs.
• Represents UNMAS in inter and intra-departmental meetings.
• Plans, organizes, manages and supervises the work of the Section.
• Incumbents may be asked to perform other related duties.

Requirements

• Advanced university degree (Master's degree or equivalent) in business administration, finance, or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
• A minimum of seven years of progressively responsible experience in finance, administration, budget, business administration or related area is required.
• Experience with budgetary procedures, policies and practices in an international organization is required.
• Experience involving trust fund management, budget preparation, resource planning, monitoring and analysis of budget implementation is required.
• Experience with financial systems and financial modules of ERP such as SAP is required.
• Experience working with donor agreements, managing trust funds or extrabudgetary resources is desirable.
• Experience representing budget and finance issues with internal or external clients is desirable.
• English is required at UN Level III proficiency in reading, writing, listening, and speaking.

Skills

• Budget Preparation
• Budget Monitoring
• Resource Planning
• Budget Analysis
• Trust Fund Management
• Financial Reporting
• Financial Systems
• SAP
• ERP Financial Accounting
• Budgetary Practices
• Financial Regulations
• Donor Agreement Management
• Extrabudgetary Resource Management
• Budget Administration
• Financial Advisory
• Training on Budget Policies
• Interdepartmental Representation

Languages

English