Budget Assistant

The Budget Assistant provides accurate reports and timely support to Finance & Budget Officers and/or Chief of Unit in the development and administration of medium-term plans and budgets. The role involves budget preparation, monitoring, reporting, and ensuring compliance with UN financial rules and procedures.

Responsibilities

• Provides support with respect to the review, analyses and preparation of the medium-term plan and its revisions.
• Prepares supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
• Assists the Unit Chief in the elaboration of resource requirements for budget submissions.
• Assists in the preparation of the annual programme budget for all sources of funds.
• Undertakes monitoring and periodic reporting of the regular budget for the assigned portfolio.
• Provides technical support on Umoja funds management issues and other budgetary matters.
• Undertakes research and provides support to higher level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.
• Monitors expenditures and compares with approved budget; prepares adjustments as necessary.
• Reviews requisitions for goods and services to ensure correct objects of expenditure have been charged and availability of funds.
• Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
• Monitors integrity of various financial databases.
• Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
• Coordinates with other finance and budget staff on related issues during preparation of budget reports.
• Prepares request to Controller’s Office on redeployment of funds and to Finance section on movement of funds.
• Records in Umoja system inputs on direct disbursement and miscellaneous document.
• Reviews data on monthly staffing table.
• Processes fund distribution received from HQ and inputs allotment advice in Umoja System.
• Produces budget reports on a regular basis and on ad-hoc basis using Business Intelligence.
• Drafts report and memos to clients and to the Committees.
• Analyses data to identify budget trends.
• Keeps up-to-date on documents/reports/guidelines related to programme, ensuring compliance with intergovernmental recommendations and UN policies and procedures.
• Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters.
• Assists and collaborates with Budget Unit team members and covers for staff on leave.
• Performs other budget and administrative duties, as and when assigned.

Requirements

• Minimum of Seven years of experience in finance, budget, accounting, administrative services, or related area.
• Experience in SAP-Umoja, BI reporting and Umoja Analytics is desirable.
• Experience in budgeting and analyzing financial reports is desirable.
• Experience in using and applying the UN Financial Rules and Regulations is desirable.

Skills

• Budget Preparation
• Financial Reporting
• Budget Monitoring
• UN Financial Rules
• SAP UMOJA
• BI Reporting
• Umoja Analytics
• Financial Analysis
• Accounting
• Administrative Services