Associate Programme Management Officer, NOB

The Associate Programme Management Officer, NOB, supports the Office of the Head of Mission in the United Nations Support Office in Haiti by arranging meetings, liaising with government authorities, monitoring local political developments, preparing briefing materials, and coordinating official events and visits. The role involves protocol, liaison, and support functions to ensure effective communication and operations between the Mission and host government.

Responsibilities

• Assists in arranging all meetings between the Mission officials and the government authorities and ensures appropriate tracking of meetings, requests and action points.
• Works in collaboration with other team members in terms of liaison between the Office of the Head of Mission and the host government counterparts and diplomatic community regarding appointments and meetings.
• In support of the Front Office of the Head of Mission, monitors local political development and institutional dynamics to identify risks, opportunities, and issues that could affect the Mission.
• Prepares briefing notes, talking points, updates and other material, as requested, for senior leadership.
• Provides early warning analysis and flags developments amongst local government counterparts that could impact Mission operations and/or mandate implementation.
• Prepares and contributes to official correspondence between the Mission and relevant Government authorities and follow up as necessary.
• Maintains communication with the state protocol during official events and ceremonies attended by the Head of Mission and the Director of Mission Support (DMS).
• Identifies and coordinates visits to venues of activities, meetings, and locations to be visited by the Head of Mission and makes appropriate arrangements for participation.
• Supports action to plan for ceremonies, meetings, and conferences hosted by the Head of Mission as required.
• Maintains and provides an up-to-date mailing list and contact information pertaining to the composition of the host country government and the diplomatic missions accredited to the host country (principals and deputies); regional organizations, as well as UN agencies, programmes and funds.
• Cooperates with the Front Office of Mission Support Division, in particular with activities linked to host government support needed in the areas of transport, aviation, customs clearances, cargo movements, etc. as necessary.
• Familiarizes staff members with local laws when interacting with government authorities.
• Helps the Mission to educate initiatives regarding local customs, values, and norms.
• Works in collaboration with Mission Support sections in order to obtain relevant clearances from the host government.
• Coordinates with the local authorities, in case of medical emergency and provides assistance to the Medical Services Section as required.
• Performs other duties as required.

Requirements

• Advanced university degree (Master's degree or equivalent) in Law, Political Sciences, Public Relations, or other related fields.
• A first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
• A minimum of two years progressively responsible experience in a similar or related position is required.
• Experience in the front office of a head of entity is desirable.
• Experience in handling protocolar and liaison tasks with host government authorities is desirable.
• Experience in the private industry and/or with an NGO is desirable.
• English and French are required at UN Level III for reading, writing, listening, and speaking.

Skills

• Programme Management
• Protocol Management
• Liaison with Governments
• Political Monitoring
• Briefing Material Preparation
• Event Coordination
• Meeting Arrangement
• Stakeholder Engagement
• Public Relations
• Front Office Experience
• Bilingual Communication
• English Language Proficiency
• Language Proficiency in French

Languages

English, French