TSFP Warehouse Officer

The TSFP Warehouse Officer is responsible for proper warehouse management including receiving food commodities, updating warehouse documents, mobilizing commodities to mini warehouses, and ensuring timely dispatch to distribution centers. The role involves maintaining warehouse conditions, handling commodity documentation, and supporting distribution activities in the field.

Responsibilities

• Work closely with the commodity officer for proper warehouse management such as physical condition of the warehouse, cleanliness of the warehouse, security and safety of the warehouses, availability of space for commodity receiving, availability of necessary warehouse equipment, availability of Daily laborers.
• Responsible for receiving of food from Primary delivery point based on the incoming waybill and, food dispatching to the mini stores/ for distribution based on the approved DAM, practicing proper commodity handling at woreda warehouse (proper stacking, FIFO, using Plastic sheet, proper spacing, Daily inspection, physical inventory and so on).
• Update warehouse documents such as Ledger and Stack cards right after any commodity transaction and make sure that they are reconciled with the source documents like receipt and dispatch Waybill.
• Keep and file all the necessary warehouse documents (incoming and outgoing waybills, DAM, loss approval, loss disposal and so on) properly and adhere with the pre-determined reporting deadlines to submit all required reports showing woreda commodity transactions.
• In consultation with the commodity officer, the incumbent is responsible for proper handling of damaged commodities, loss handling and loss reporting within 72 hours.
• Before distribution commencing the RSK should know the location, capacity and distance of the mini stores to help the transporter for smooth transportation of the commodity.
• Communicate with the transporter ahead of the time and share the approved dispatch and distribution plan to ensure timely commodity dispatch to the mini stores.
• Mobilization of the community for commodity offloading at mini-stores and control and guide the process in proper manner.
• Receiving the commodity at mini-stores and undertake proper checking of both quality and quantity of commodity against the approved DAM and the incoming waybill.
• Dispatch commodity to the FOOD distributors during distribution date.
• Update Ledger and stack card right after receipt of the commodity.
• Ensure that all documents like Master list, Payroll, waybill, Outlet and DAM are filed at mini-store level.
• Take part on distribution activities and give support to Food Distributers until end of the distribution process.
• Be responsible to hold mini-stores Key, ensure shared responsibilities with the Kebele officials mainly the Kebele Food Security Task Force members, invite community representatives and Food Security Task Force during receiving the food at Mini-stores to keep the commodity safe and secured.
• Returning the undistributed balance to the woreda warehouse within 2 days by fulfilling required procedure and documentation.
• Ensure mini stores are clean, free from Non-Food Items and infestation. On top ensure that proper stacking, usage of plastic sheets, proper spacing, physical inventory are practiced.
• Ensure food stayed more than two days at the mini store.
• Ensure monthly reporting systems are implemented in the satellite office. support etc. implementation, and document field all through submission of complete, accurate and timely feedback reports.
• Check the coherence between the medical stock report and the attendance of TSFP beneficiaries.
• Perform other related tasks as required and tasks assigned by the organization.

Requirements

• BSc/College Diploma in Nursing and/or other health related fields.
• At least Four years working experience in the field out of which two years NGO experience in related field.
• Experienced in nutrition and health program implementation – data collection and compilation, working with counterpart for lasting intervention, training of health workers, etc.
• Good written and spoken ability of the local language.
• Extremely flexible, able to work independently, and have the ability to cope with stressful situations and frustrations.
• Interest in and ability to work in team.
• Good organizational and interpersonal skills.
• Ability and willingness to work in remote and potentially insecure environments.
• Awareness of international accountability standards including HAP (Humanitarian Accountability Partnership) and a demonstrated commitment to promoting these standards in ways of working and project implementation.
• Experience of working with an international NGO in Somali region.
• Experience of social work in local communities.
• Experience of effectively communicating findings to internal/external stakeholders.
• Experience in child friendly accountability systems.
• Previous experience of working in an emergency context.

Skills

• Nutrition Program Implementation
• Health Program Implementation
• Data Collection
• Data Compilation
• Training Health Workers
• Local Language Proficiency
• Organizational Skills
• Interpersonal Skills
• Working in Remote Areas
• Work in Insecure Environments
• Humanitarian Accountability Partnership
• Social Work
• Stakeholder Communication
• Child Friendly Accountability
• Emergency Response
• Warehouse Management
• Commodity Documentation
• Inventory Management
• Distribution Coordination

Languages

English