Support Services Manager - Seconded to Kiptapkei Environmental CBO (KTK)

The Support Services Manager will be seconded to Kiptapkei Environmental CBO for six months to establish, strengthen, and manage finance, human resources, administration, and compliance functions. The role includes strategic oversight, hands-on support, capacity building, and mentoring local staff to ensure sustainable organizational systems and compliance.

Responsibilities

• Provide overall leadership and oversight of the organization's financial management function.
• Drive implementation of financial policies, procedures, internal controls and accountability mechanisms.
• Review and monitor financial transactions to ensure accuracy, completeness and compliance with organizational and donor requirements.
• Prepare and submit accurate financial reports and supporting documentation to Save the Children and other stakeholders.
• Oversee budget monitoring, cash flow management, bank reconciliations and financial planning.
• Lead audit/review preparation and ensure timely implementation of audit/review recommendations and corrective action plans.
• Identify and mitigate financial, operational and compliance risks.
• Responsible for procurement and payment processes compliance with approved procurement policies, donor requirements and internal controls.
• Oversee payment cycle and ensure all payments are adequately supported and authorized.
• Monitor supplier contracts, payables and procurement documentation.
• Responsible for payroll preparation and review payroll outputs for accuracy and completeness.
• Ensure timely filing and remittance of all statutory obligations including PAYE, NSSF, SHA, Housing Levy and others.
• Maintain complete records to demonstrate compliance with financial, donor and statutory requirements.
• Ensure employee files, contracts, leave records and other personnel documentation are complete and up to date.
• Lead recruitments, onboarding and employee processes.
• Ensure compliance with labour laws and organizational HR policies.
• Lead and monitor staff performance management processes including goal setting, performance reviews and improvement plans.
• Promote a positive, accountable and high-performing work environment.
• Strengthen finance, HR and administration systems to improve efficiency, accountability and compliance.
• Develop and implement templates, tools, standard operating procedures and filing systems.
• Mentor and build the capacity of the accountant through coaching and on the job support.
• Support continuous improvement initiatives and organizational capacity strengthening.
• Serve as the primary focal point for support services matters between Kiptapkei and Save the Children.
• Ensure timely submission of financial reports, supporting documentation and compliance requirements.
• Lead responses to reviews, audit, donor and compliance findings.
• Lead implementation of organizational strengthening initiatives agreed between Kiptapkei and Save the Children.
• Ensure Save the Children management receives timely and accurate information to support decision making.

Requirements

• Bachelor’s degree in finance, Accounting or Business Administration.
• CPA(K), ACCA professional qualification required.
• HR qualification and NGO experience are added advantages.
• Minimum 7 years progressive finance and operations experience.
• Experience in system strengthening and capacity building of local/National NGOs.
• At least 3 years in a management or supervisory role.
• Demonstrated donor compliance, audit, payroll and procurement management experience.
• Strong coaching, leadership, analytical and communication skills.
• Advanced Excel and accounting systems experience.

Skills

• Finance Management
• Budgeting
• Accounting
• CPA Certification
• ACCA
• Human Resources Management
• NGO Capacity Building
• Donor Compliance
• Audit Management
• Payroll Management
• Procurement Management
• Team Coaching
• Leadership
• Analytical Skills
• Advanced Microsoft Excel
• Accounting systems
• Operations Management
• Supervision Experience

Languages

English