Proposal Coordinator

The Proposal Coordinator supports the Head of Business Development and country programme staff to strengthen funding base and partnerships. The role coordinates proposal development processes ensuring competitive, responsive, and timely submissions, working closely with cross-functional teams including programmes, operations, M&E, and finance.

Responsibilities

• Coordinate the proposal development process for funding opportunities with country office team members from various functions
• Hold proposal development kick off meetings
• Produce proposal development timelines
• Follow up closely with various functions to ensure process stays on track
• Ensure proposal is responsive to details in calls for proposals if applicable
• Coordinate the narrative writing with technical leads and other functions as required
• Coordinate the logframe development process with technical leads and MEAL
• Draft key sections of the proposals that are standard inputs such as capability statements, country context, and programme experience
• Ensure Child Safeguarding, PSEAH, and broader safeguarding considerations are integrated into proposal design including contextual risk analysis, mitigation measures, accountability mechanisms, and appropriate safeguarding budgets
• Support technical teams to identify safeguarding risks and mitigation measures during proposal development and ensure donor safeguarding requirements are addressed in all submissions
• Work closely with the Head of NBD to regularly update and implement high quality Country Funding Strategies and Donor Engagement Plans
• Support Head of BD to strengthen country office capabilities on long-term capture planning for major forthcoming funding opportunities
• Support production of communication materials for public and private donors in close collaboration with the ACCM team
• Participate in donor meetings upon request
• Support updating of the SCI’s Award Management Platform (AMS) with required documentation
• Ensure timely management of AMS workflows prior to proposal submission
• Work closely with Awards to ensure administrative processes are on track

Requirements

• Bachelor’s degree in International Development, Business Administration, Political Science, Economics, Communications, Social Sciences, or a related field (or equivalent professional experience)
• Minimum of 5 years’ experience in proposal development, grants management, project design, or fundraising
• Demonstrated experience in coordinating and facilitating the development of major proposals to institutional donors, multilateral agencies, corporate donors, and/or foundations
• Proven ability to write persuasive, competitive, and compliant narrative proposals for institutional donors
• Demonstrated ability to solve complex issues through critical thinking, analysis, definition of a clear way forward and ensuring buy in
• A high degree of attention to detail and the ability to lead key tasks (eg. proposal development) to on-time completion under significant pressure
• Highly developed networking skills and ability to form productive working relationships with a wide range of internal colleagues and stakeholders (eg. programme, technical, awards, compliance, finance, program operations)
• Good personal organisational skills, including time management, and ability to meet deadlines and work under pressure
• Well-developed interpersonal and communication skills including communicating with impact, influencing, negotiation, and coaching
• A high degree of flexibility and adaptability in order to respond to changing needs
• Ability and willingness to change work practices and hours in the event of major emergencies including travelling at short notice and for extended periods of time
• Fluency in French
• English language fluency (desirable)
• NGO or nonprofit experience and an excellent grasp of operational issues (desirable)
• Familiarity with local context and funding landscape (desirable)
• A detailed understanding on funding mechanisms for development work such as Save the Children’s (desirable)

Skills

• Proposal Development
• Grants Management
• Project Design
• Fundraising
• Donor Proposals
• Critical Thinking
• Stakeholder Engagement
• Networking Skills
• Time Management
• Deadline Management
• Interpersonal Communication
• Negotiation Skills
• Coaching
• Flexibility and Adaptability
• Emergency Response
• Multilateral Donor Collaboration
• Corporate Donor Coordination
• Foundation Donor Coordination
• Funding Mechanisms Knowledge
• Cross-Functional Coordination

Languages

French, English