Partnership Finance Coordinator (Ukraine Nationals Only)

The Partnership Finance Coordinator is responsible for managing all financial aspects of partnerships in the Area Office, providing financial information, technical support, and inputs to planning, accounting and reporting processes. The role supports auditing, financial analysis, and capacity building to enable strong financial planning and implementation for programme activities.

Responsibilities

• Manage partner financial reporting and record keeping procedures.
• Prepare tracker of partner financial reports and maintain fund status.
• Review partner proposal budgets and amendments ensuring internal sign-off process is followed.
• Lead review of partner financial reports in collaboration with programme teams ensuring compliance with SCI and donor requirements.
• Review SCI records ensuring partner financial reporting is up to date and properly maintained, including desk and voucher reviews.
• Work closely with Awards & Partnership and Programmes Operations for timely and quality inputs on partner and award trackers, payment schedule, forecasting and analysis.
• Check Partner Advance Payments for correct coding, documentation completion, and posting in Agresso.
• Ensure partner reports are received, reviewed and posted timely.
• Forecast partner expenses monthly and ensure sufficient funds availability.
• Support Finance Manager for transfer of funds to partners in line with SCI policies.
• Support Organizational Capacity Assessment process ensuring partners meet SCI and donor financial management requirements.
• Identify capacity gaps and work with stakeholders to ensure mitigation measures.
• Work with partnership team on organizational development plans and lead capacity building for partners in financial systems and processes.
• Visit partners to provide guidance on financial systems, controls, and transparency in accordance with SCI guidelines.
• Represent Finance department in BvA and ARM meetings ensuring actions are addressed.
• Produce and improve partner financial analytical resources for EAO Master Budget and monitor financial performance risks.
• Represent finance in tender committee meetings as delegated.
• Serve as focal person for partners of East Area Office on financial management matters.
• Oversee Finance Management of East Area Office during staff absence.
• Work with Area Management and system owners to ensure uninterrupted and timely payments.
• Review reclassifications proposed by program staff for eligibility per donor regulations and SCI policies.
• Maintain regular communications with Area office members ensuring timely and complete financial support.
• Identify learning and training opportunities for Finance staff.
• Support partner financial risk assessments and ensure risks are documented, monitored and mitigated.
• Lead financial capacity strengthening initiatives for partners including coaching, mentoring and training on SCI financial policies and donor compliance.
• Comply with Save the Children policies on child protection, code of conduct, health and safety, equal opportunities, fraud and other relevant policies.
• Ensure security, health and wellbeing of staff and reflect Save the Children's principles of equity and fairness in management processes.

Requirements

• Bachelor's degree in finance, Accounting, Business Administration, Economics, or a related field.
• Minimum 3 years of experience in finance, grants finance, or partner financial management.
• Experience of working with partners, sub-grantees, or local organizations, including financial monitoring and compliance.
• Knowledge of donor compliance requirements and financial management standards within humanitarian or development programmes.
• Strong financial analysis and budgeting skills with excellent attention to detail.
• Excellent MS Excel skills and ability to work with large volumes of financial data.
• Ability to review budgets, forecasts and financial reports and identify financial risks and inconsistencies.
• Good organizational and administration skills to ensure that financial records and supporting documentation are maintained accurately and are easily accessible.
• Excellent written and verbal communication skills and ability to explain financial processes and requirements to both finance and non-finance staff.
• Experience in building the capacity of partners and providing financial guidance and support.
• Ability to plan, prioritize and manage multiple tasks while meeting deadlines.
• Strong problem-solving skills and proactive approach to identifying and resolving issues.
• Ability to work independently and collaboratively within a multidisciplinary team.
• Commitment to Save the Children values and principles.
• Knowledge of Agresso finance system or any other automated financial system (desirable).
• Knowledge of Awards Management System (desirable).
• Good written & oral English and Ukrainian proficiency (desirable).
• Experience of working for emergency responses (desirable).

Skills

• Finance Management
• Grants Finance
• Partner Financial Management
• Financial Monitoring
• Donor Compliance
• Financial Analysis
• Budgeting
• MS Excel
• Budget Review
• Financial Reporting
• Financial Risk Identification
• Financial Record Keeping
• Financial Documentation
• Financial Communication
• Capacity Building
• Financial Guidance
• Financial Planning
• Agresso Finance System
• Awards Management

Languages

English, Ukrainian