KREASI Logistic Officer

The Logistic Officer plays a key role in ensuring efficient logistical and administrative support to program implementation, especially for national-level engagements, staff mobility, and supply chain management. The position ensures that all logistical processes are conducted effectively, timely, and in compliance with organizational policies, contributing to smooth program delivery and stakeholder engagement.

Responsibilities

• Support the KREASI SMT team in organizing national meetings by managing administrative and logistical arrangements.
• Prepare meeting documentation, including agendas, attendance lists, and required materials.
• Coordinate with vendors, the KREASI supply chain team, and venues to ensure availability of equipment and services.
• Ensure all meeting logistics are delivered on time and executed professionally.
• Manage end-to-end staff travel arrangements, including flights, accommodation, and local transportation.
• Serve as the primary focal point between the KREASI team and travel agencies for all staff travel coordination.
• Ensure all travel requests comply with organizational policies and donor requirements.
• Prepare travel documentation, including itineraries and necessary approvals.
• Process reimbursements and maintain accurate and up-to-date travel records.
• Receive and verify IT-related materials, including signing Goods Receipt Notes (GRN), in line with the new SC IDN procedures.
• Maintain accurate inventory records for office and program supplies.
• Monitor stock levels and initiate timely replenishment to avoid shortages.
• Ensure proper storage, distribution, and tracking of all goods.
• Conduct regular inventory checks and prepare inventory reports.
• Support asset management processes in compliance with organizational standards.
• Oversee logistical planning and implementation of national activities, including workshops, training sessions, and program events.
• Coordinate with internal teams, partners, and vendors to ensure smooth and efficient execution.
• Manage procurement and timely delivery of materials required for activities.
• Supervise on-site logistics during events, ensuring operational efficiency and prompt issue resolution.
• Ensure all logistical processes comply with procurement and operational policies.
• Maintain proper documentation and filing of logistics-related transactions.
• Coordinate closely with finance, admin, and program teams for activity support.
• Perform additional duties as assigned by the KREASI Head of Operations

Requirements

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or related field.
• Minimum 2–3 years of experience in logistics, administration, or operations (NGO experience preferred).
• Experience supporting events, travel coordination, and inventory management.
• Strong organizational and multitasking skills.
• Good communication skills in Bahasa Indonesia and basic English.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Knowledge of procurement and logistics processes.
• Attention to detail and ability to meet deadlines.
• Proactive and solution-oriented.
• Detail-oriented.
• Able to work independently and under pressure.
• Adaptable to changing priorities.

Skills

• Logistics Management
• Supply Chain Management
• Procurement Procedures
• Inventory Management
• Travel Coordination
• Event Support
• MS Word
• MS Excel
• MS PowerPoint
• Administrative Support
• Deadline Management
• Organizational Skills
• Multitasking
• Communication in Bahasa Indonesia
• Basic English
• Independent Work
• Adaptability

Languages

Bahasa Indonesia, English