Humanitarian Access and Safety Manager

The Humanitarian Access and Safety Manager supports the Head of Humanitarian Access and Staff Safety and Field Managers in protecting staff, visitors, and partners from harm and risks, ensuring safe humanitarian access for field operations. The role involves implementing safety and security policies, conducting risk assessments, managing incidents, and providing training and capacity building to staff in South Sudan field locations.

Responsibilities

• Assist field offices on implementing all policies, procedures, guidelines and planning for staff safety, operational security and program continuity.
• Conduct regular Security Risk Assessments in all field offices and propose appropriate safety and security mitigation measures relevant to the contexts.
• Review and update the Field Office Security Management Plans, SOPs and guidelines on a half yearly basis or upon significant change in the operating context.
• Implement standard operating procedures (MOSS) and contingency plans by working with respective Field Managers and Security Focal Points (SFPs).
• Evaluate, review and update the hibernation, relocation and evacuation plans for all field offices, and ensure that the practical preparations are in place and known to all staff involved.
• Ensure that accurate, up-to-date security/communications information is available in appropriate local language(s) to all staff in respective field locations.
• Timely identify and manage safety and security incidents in all respective field locations, pertaining to all SCI staff and assets.
• Coordinate the management of security incidents in fields, while engaging field managers and Juba level CIMT members.
• Conduct periodic risk assessments of contracted and prospective offices and residences. Follow up on actions to be taken to ensure compliance with safety and security standards.
• Undertake continual assessments of equipment, and the protocols by which that equipment is used, to ensure that minimal conditions for security are being met.
• Ensure safety and security measures (fire safety, physical security, vehicle safety etc) for all SCI premises are appropriate and effective.
• Analyze the trends of program operational access constraints across respective operational areas and engage relevant internal and external stakeholders for timely adaptations and mitigations.
• Regularly analyse access context, feed into scenario mapping, risk and mitigation plans.
• Work closely with the Head-HAS, Field Managers to ensure access strategies aligned with SCI red lines and prioritization.
• Maintain a high level of preparedness vis-a-vis predicted contextual fluctuations operationally and programmatically.
• Represent SCI in key external access coordination meetings especially at field level led by UNOCHA, NGO Forum, UNDSS, INSO, PLSO and government security apparatus etc, feeding into these meetings in a transparent and sensitive manner, and flagging key issues to relevant stakeholders in a timely manner.
• Lead regular discussions with strategic international and national partners on access issues.
• Establish and maintain informal relations and a network of contacts in SCI operational areas, allowing the collection of information related with humanitarian access in country, specifically in the areas of current or planned programs.
• Work with appropriate SCI departments, including HR, to ensure timely and appropriate follow-up to violations of SCI’s Code of Conduct, in addition to operational breaches to humanitarian principles.
• Design, plan and deliver training in access negotiations and management, as well as mainstream understanding on access related.
• Conduct regular visits to the deep field in order to provide assessments on existing and emerging risks, as well as to support field-level colleagues in designing or revising the mitigation and other measures.
• Gather information from reliable sources to update SCI data tracker daily.
• Act as the country focal point for the SCI data tracker.
• Ensure incidents are correctly categorized, verified, and entered in excel tracker.
• Monitor and improve the quality and integrity of security incident data.
• Train and support SCI staff and Partners on data tracker and its methodology.
• Transform data into clear and impactful charts, maps, dashboards, and visual products.
• Support programme teams in using data and visualizations to strengthen reporting and analysis.
• Improve tools, workflows, and processes used to produce visual outputs.
• Manage the SCI data tracker Portal and related platforms.
• Lead and support the Information Management team, ensuring high standards in data management and analysis.
• Organize team priorities and delegate tasks to ensure the timely delivery of information products and services.
• Ensure the requirements of the GSS & CO Humanitarian Access & Security Capacity Development Strategy are implemented adequately and in a timely manner in field locations.
• In consultation with the Head-HAS and HR L&D responsible, design and implement Safety Security Learning and Development programs to all staff based in field locations.
• Support partner organizations in coordination with the partnership team by providing advice and including capacity strengthening initiatives.
• Constantly monitor available sources to collect, compile and report information including incidents and trends pertinent to humanitarian access and security.
• Prepare and disseminate regular updates to the field level ESLT members.
• Provide timely area-based access analysis based on PDQ and programmatic demands.
• Compile and submit Daily Country Security Situation Report to the Director-HAS.
• Support the Head-HAS, Field Managers in analyzing the latest developments in operational locations and how these are likely to impact SCI in-country operations.
• Contribute to the country strategies in line with the global strategies.
• Participate and promote SCI’s institutional policy and the optimization of resources.
• Contribute to the drafting, revision and implementation of SOP for area 1.
• Produce and update the risk map covering area 1; propose and implement risk mitigation measures.
• Contribute to incident reporting within her or his scope of responsibility.
• Produce, compile and analyse dashboard data.
• Represent SCI externally on security matters concerning at the State level.
• Contribute actively to the implementation of the SCI Code of Conduct in the field offices.
• Ensure that measures within the safety and security policy address safeguarding risks, including safe access to facilities and protection from exploitation or abuse.
• Ensure safety and security policies and applied procedures are non-discriminatory and consider specifics of at-risk groups, like e.g. Women, persons with disabilities.
• Support preparedness planning for security deterioration, humanitarian emergencies, and operational interruptions in Jonglei, Upper Nile and Abyei Administrative Area.
• Advise on contingency planning, relocation planning, business continuity measures, and emergency response readiness.
• Strengthen alignment between preparedness systems and country program objectives.
• Support scenario planning exercises and preparedness workshops for leadership and staff.
• Ensure lessons learned and good practices are documented and integrated into future planning.

Requirements

• Relevant bachelor’s degree. A master’s degree in a relevant field will be an added advantage.
• Minimum 5 years of work experience, with an UN/INGO agency in security management.
• Previous experience in Security Manager role will be an added advantage.
• Certified qualifications in safety and security training skills will be an added advantage.
• Experience in negotiation skills, representation, report writing.
• Proven experience in context/security analysis and advising humanitarian agencies.
• Experience in developing and updating SOPs, contingency plans and other risk assessment and management documents and tools.
• Proven experience in incident/crisis management.
• Experience in conducting safety security training for both international and national staff.
• Fluent in English & Juba Arabic. Additional local language will be an added advantage.
• Strong interpersonal, communication, and networking skills.
• Ability to provide conflict analysis (written).
• Proven ability to prioritize tasks and meet deadlines under pressure.
• Must be computer literate, able to use MS Word, Excel, PowerPoint, Google Earth etc.
• Previous experience in crisis management and be able to motivate and guide team members.
• Flexible to be based in field locations and travel at short notice to difficult and risky areas.
• Proven ability to work effectively with minimal supervision and capable of generating outputs.
• Experience working in field locations is a strong advantage.
• Commitment to SCI Child Safeguarding policy.
• Context knowledge of Jonglei, Upper Nile and Abyei Administrative Area.

Skills

• Security Management
• Safety Training
• Crisis Management
• Incident Management
• Risk Assessment
• Contingency Planning
• Security Analysis
• Negotiation Skills
• Report Writing
• Standard Operating Procedures Implementation
• Conflict Analysis
• Staff Safety Management
• Humanitarian Access
• Training Delivery
• Field Security Operations
• Child Safeguarding
• MS Word
• Excel
• Power Point
• Google Earth Engine

Languages

English, Juba Arabic