Senior Project Finance Officer

The Senior Project Finance Officer oversees all financial functions within the Program Management Unit, ensuring effective financial planning, monitoring, and accurate reporting in alignment with donor requirements and organizational policies. This role works closely with cross-functional teams and provides leadership and supervision to finance staff and local Implementation Partners to ensure accountability and compliance across all project components.

Responsibilities

• Manage project financial transactions, including payments, fund transfers, expenditure controls, advance liquidation, and financial documentation.
• Monitor project fund disbursements, budget utilization, and expenditures to ensure compliance with approved budgets, donor requirements, and YPII financial standards.
• Review and verify payment requests, financial transactions, coding, supporting documents, and construction-related payments based on budget and work completion documentation.
• Conduct budget monitoring and basic financial analysis, including Budget vs Actual (BvA), budget forecasting, and variance analysis to support project decision-making.
• Oversee the financial management of Implementation Partners, including advance liquidation, invoice processing, financial reporting, SAP transactions, and reconciliation.
• Work closely with Project Managers, Finance teams, and budget holders to develop project budgets, forecasts, budget modifications, and corrective actions.
• Prepare and support donor financial reports, ensuring accuracy, timeliness, and compliance with donor agreements and requirements.
• Maintain accurate and audit-ready financial records and provide financial documentation and support during internal and external audits.
• Support project closure activities, including SAP data cleansing, settlement of outstanding advances and transactions, and resolution of audit findings.
• Support month-end and year-end financial closing processes and other project-related financial activities as required.
• Ensure the implementation of Plan International’s Safeguarding, PSHEA, Gender Equality and Social Inclusion (GESI), and Code of Conduct standards within the scope of the role.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or Commerce.
• Minimum of 5 years of relevant post-qualification experience, preferably within international organizations, INGOs, or bilateral development agencies.
• Effective English language skills for professional communication, both verbal and written.
• Strong digital literacy, including advanced proficiency in Microsoft Excel and familiarity with accounting software.
• Prior experience with SAP (Finance & Project Module) is highly desirable.
• Demonstrated experience in managing donor-funded projects, preferably with donors such as KOICA, EU, DFAT, USAID, SIDA, Irish Aid, and UN agencies.
• Experience in delivering financial capacity-building support to non-finance staff and sub-grantees.
• Willing to be placed in Kupang, NTT.
• Effective training and coaching skills (desirable).
• Strong analytical skills and financial problem-solving capabilities (desirable).
• Clear and adaptive communication skills, tailored to diverse audiences (desirable).
• Demonstrated ability to collaborate in multidisciplinary and multicultural environments (desirable).
• Strong team-building and motivational capabilities (desirable).

Skills

• Financial Planning
• Financial Monitoring
• Financial Reporting
• Donor Fund Management
• Project Financial Management
• MS Excel
• Accounting Software
• SAP ERP Finance Module
• SAP Project Module
• Financial Capacity Building
• Training and Coaching
• Budget Management
• Compliance Monitoring
• Financial Problem Analysis
• Multi-cultural Team Collaboration
• Cross-Functional Team Management

Languages

English