Project Assistant WFP - Alexandria, Damietta and Cairo

The Project Assistant supports the implementation and follow-up of project activities at the governorate level under the supervision of the Project Officer. Responsibilities include coordinating outreach and participant selection, managing training and mentorship logistics, maintaining participant data, supporting business plan and seed fund processes, and liaising with partners to ensure timely and quality delivery of activities.

Responsibilities

• Coordinate community outreach and participant mobilisation with local partners, including CDAs, CBOs, and Refugee-Led Organisations.
• Facilitate project information sessions, communicating eligibility criteria and selection processes.
• Conduct participant eligibility assessments, ensure inclusivity, fairness, and transparent selection in line with project criteria.
• Maintain participant and waiting lists, and communicate selection outcomes respectfully and transparently.
• Coordinate EYL training logistics, schedules, and participant arrangements.
• Monitor attendance, engagement, and training quality.
• Coordinate mentorship sessions and track business plan progress.
• Follow up on absences and participant retention.
• Support business plan review and selection committee coordination.
• Verify participant data and support seed fund distribution.
• Monitor grantee progress and provide post-grant follow-up support.
• Maintain participant records and update beneficiary tracking data.
• Support monitoring activities and field visits.
• Prepare project progress updates and activity reports.
• Document success stories and lessons learned.
• Process procurement requests and ensure compliance with budgets and donor guidelines.
• Prepare and submit payment supporting documentation.
• Coordinate suppliers and service providers for project activities.
• Monitor activity expenditures and flag budget variances or delays.
• Promote feedback and complaints mechanisms and refer issues appropriately.
• Foster social cohesion and monitor community relations.
• Maintain stakeholder partnerships and ensure donor visibility compliance.
• Apply safeguarding, gender equality and inclusion, and Do No Harm principles in all field activities, including outreach, selection, training and data collection.
• Ensure participants, partners and service providers are aware of safe reporting channels and of the expected standards of behaviour.

Requirements

• A bachelor degree in Social Sciences, Business Administration, Development Studies or similar field.
• 2-3 years of experience in community-based project implementation, preferably in an INGO, UN agency or NGO.
• Experience working with refugees and host communities in Egypt.
• Experience in organising trainings, workshops or community events.
• Experience in data collection, data entry and maintaining participant records.
• Good knowledge of the communities, local partners and local authorities in the assigned governorate.
• Understanding of the needs and vulnerabilities of refugees and host communities, including young people and women, and the key actors most relevant to their interests.
• Awareness of gender transformative approaches, Do No Harm and community-based protection.
• Strong organisational and time management skills, with the ability to manage several activities at once.
• Ability to interact and work effectively with communities, partners and colleagues at all levels.
• Accurate data handling and good working knowledge of MS Excel, Word and KoBo or similar tools.
• Good analytical, administrative and report writing skills.
• Promotes and guarantees safety and security behaviours and procedures for self and the team.
• Takes the time and patience to understand the concerns of other people and takes care of them as individuals.
• Avoids any negative impact of implementation – Do No Harm
• Promote individual and organisational learning through systematic reflection processes, documentation, dissemination and knowledge management.

Skills

• Community-based program implementation
• Refugee Community Engagement
• Training and Workshop Organization
• Data collection and entry
• Participant record management
• Knowledge of local partners and authorities
• Gender Transformative Approaches
• Do No Harm Principle
• Community-Based Protection
• Organizational Skills
• Time Management
• MS Excel
• MS Word
• KoBo Toolbox
• Analytical Skills
• Administrative Skills
• Report Writing
• Safety and Security Procedures
• Knowledge Management
• Stakeholder Coordination

Languages

English