Interim Deputy Company Secretary

Plan International is seeking an experienced and motivated Deputy Company Secretary to support the governance of the organisation's governing bodies, ensuring compliance with legal and constitutional requirements and supporting high-quality decision-making at senior levels. The role involves working closely with senior leaders, governors, and stakeholders across multiple countries to strengthen governance practices and organisational effectiveness.

Responsibilities

• Lead the delivery of governance and secretariat support to Plan International's International Board, Members' Assembly and their committees, ensuring the effective planning and administration of meeting cycles, workplans and governance processes.
• Prepare, review and coordinate high-quality agendas, board papers, minutes, resolutions and action logs, ensuring documentation is clear, accurate and aligned with good governance practice.
• Build trusted relationships with governors, senior leaders and colleagues, providing expert advice and guidance on governance processes, constitutional requirements and decision-making.
• Ensure effective coordination between governance bodies and executive leadership teams to support informed decision-making and implementation.
• Support the induction and ongoing development of governors, including the provision of guidance materials, resources and training.
• Help ensure compliance with legal, constitutional and regulatory requirements across Plan International and its subsidiaries.
• Maintain accurate governance records and oversee company secretarial processes, including Powers of Attorney, written resolutions and other corporate documentation.
• Manage governance policies and procedures relating to areas such as conflicts of interest, confidentiality and related-party transactions.
• Support governance-related compliance activities, including board elections, due diligence processes and regulatory reporting requirements.
• Identify opportunities to strengthen governance systems, processes and controls, driving continuous improvement and organisational effectiveness.
• Monitor developments in governance, company secretarial practice and relevant legal and regulatory requirements, ensuring best practice is reflected across the organisation.

Requirements

• Experience in corporate governance, company secretarial, legal, compliance or a related governance role, with a strong understanding of governance frameworks and good governance practice.
• Experience supporting boards, committees and senior decision-makers, ideally within a complex international or multi-jurisdictional environment.
• Demonstrable experience drafting high-quality minutes, board papers, resolutions and other governance documentation.
• Strong understanding of legal, regulatory and constitutional requirements and the ability to interpret and apply governance policies and procedures.
• Excellent organisational and project management skills, with the ability to manage competing priorities and deliver to tight deadlines.
• Exceptional attention to detail, accuracy and follow-through.
• Strong written and verbal communication skills, with the ability to present complex information clearly and effectively.
• Proven ability to build trusted relationships and work confidently with senior leaders, governors and stakeholders at all levels.
• Sound judgement, discretion and professionalism when handling confidential and sensitive matters.
• A collaborative and proactive approach, with the confidence to challenge constructively and identify opportunities to improve governance processes and ways of working.
• Experience working within an international NGO, charity or other complex global organisation is desirable.

Skills

• Corporate Governance
• Company Secretarial
• Legal Compliance
• Governance Framework Analysis
• Board Support
• Committee Support
• Multi-jurisdictional Governance
• Drafting Board Minutes
• Drafting Board Papers
• Drafting Resolutions
• Governance Documentation
• Legal and Regulatory Interpretation
• Governance Policies Application
• Project Management
• Organizational Skills
• Stakeholder Engagement
• Confidentiality Management
• Governance Process Improvement
• Senior Management Collaboration

Languages

English