Staff Administration Team Lead

The Staff Administration Team Lead will oversee an operational team responsible for corporate on-boarding and departure formalities, processing administrative actions related to staff employment, and supporting a portfolio of client directorates within the OECD's Human Resources Management Service.

Responsibilities

• Support the Head of the Staff and Technical Expertise Hub in the management of the hub
• Lead the Staffing Administration (SA) team responsible for payroll administration, the determination and administration of staff benefits and entitlements as well as delivery of HR operational services, ensuring quality, timeliness and consistency
• Provide advice and guidance, including to senior management, on a wide range of complex HR issues, in line with the Organisation's Staff Regulations and Rules and liaising with HRM Legal Advisors, as required
• Identify and capitalise on business process improvement opportunities to increase efficiency and effectiveness, in accordance with the HR Strategy and work plan
• Liaise and maintain effective working relations within HRM and with other partners to ensure a cohesive corporate approach, and champion best practices
• Handle sensitive situations with tact and discretion, escalating to the Head of the Staff and Technical Expertise Hub when necessary
• Contribute actively to further foster a collaborative and inclusive work environment and Organisational culture
• Participate and support the Head of the Staff and Technical Expertise Hub in HR reform projects related to staff administration
• Actively co-ordinate with relevant HRM teams to ensure that any policy and procedural changes are communicated in an inclusive and accessible manner
• Manage and deliver the full range of staff administration activities for OECD’s Unclassified Staff, Executive Leadership grades (EL2-3), and EXD Directors Office (DO), EXD/HRM, centralise and manage Article 11 files, e.g. post suppressions, mutual consent departures

Requirements

• A university degree in business, human resource management, public administration or a closely related field
• Five or more years experience leading operational and administrative HR activity and advisory, including compensation and benefits, preferably in an International Organisation
• Knowledge of HR administration, rules and procedures of an international organization would be an advantage
• Experience supervising and leading a small team/unit is preferred
• Excellent knowledge and experience in the use of Microsoft Office Suite (Word, Excel, Outlook)
• Very good knowledge of human capital management (HCM) systems (e.ge. SAP HCM, SmartRecruiters) and/or the ability to learn new systems quickly
• Fluency in one of the two OECD official languages (English and French) and excellent knowledge of the other
• Very good drafting skills in both languages is required

Skills

• HR Administration
• Compensation and Benefits
• Team Leadership
• Microsoft Office Suite
• Human Capital Management
• SAP HRIS
• SmartRecruiters
• Operational HR Support
• Staff Onboarding
• Staff Departure Formalities
• Administrative Actions Processing
• Drafting Skills
• International Organization HR Rules
• Public Administration

Languages

English, French