Information Management Coordinator Ukraine

The Information Management Coordinator will support the development, maintenance, and harmonization of NRC Ukraine's information management systems, ensuring data quality and compliance with policies. The role involves coordinating data management activities across programmes and driving digital transformation to enhance evidence-based programming.

Responsibilities

• Ensure compliance and adherence to NRC policies, guidance and procedures, including national legislation, EU General Data Protection Regulation, and NRC policies regarding data security, data protection, and data-sharing
• Ensure compliance with NRC strategy, tools, handbooks, guidelines and standards
• Technically oversee and coordinate Area-based Information Management Technical officers and Database Officer(s) in their day-to-day responsibilities in data management
• Develop and maintain an efficient, reliable, and accountable IM system, including a data management system, in NRC Ukraine
• Manage the resources for the development of IM systems
• Develop, roll-out, and oversee the implementation of the NRC Ukraine IM guidelines as part of M&E SOP
• Contribute to donor, project/program reports, assessments, monitoring, and strategy documents as required
• Ensure that IM systems are up-to-date with the latest data on indicators, activities, and other programmes and projects data
• Ensure data quality through the implementation of a system of data checks and validation
• Identify opportunities and recommend solutions that will improve organisational IM processes
• Ensure timely back-ups and proper filing of documents
• Work with internal and external stakeholders to identify and understand their needs for information products and process data for customised products and reports (dashboards, infographics, maps)
• Coordinate the development, implementation, management, harmonization and administration of data management systems, project and programme-specific databases, other tools, procedures, and data capturing systems
• Coordinate the design and implementation of internal data strategies and systems, and organize technical support with data collection, storage, management and processing ensuring data is clean, reliable, valid, and accurate
• Coordinate the development of data collection tools, including online/mobile data collection, support collection, management and analysis of data, and act as a focal point for training teams for data collection and coordinating analysis
• Ensure the GORS system is regularly updated with quality and timely data, provide ongoing support to staff responsible for data entry, establish and maintain rigorous validation processes and conduct audits to guarantee data integrity and reliability across all systems

Requirements

• Degree in statistics, computer science, computer engineering, information systems/technology or related discipline (or two years of equivalent work experience)
• Proven experience in information management/data management
• Demonstrated experience in database (or spreadsheets for data storage) design, development and follow-up support
• Demonstrated knowledge of advanced MS Excel and Microsoft Power Apps
• Knowledge of Power BI, Tableau or similar visualisation tools is highly desired
• Excellent written and spoken English, Ukrainian languages
• Experience working in a humanitarian/recovery context
• Experience in team management
• Experience in agile project management is highly desired
• Creativity and skills in problem-solving
• Responsibility, independence, attentiveness, ability to handle stress, attention to detail
• Self-motivation and initiative
• Good team player
• Proficiency in KOBO, ODK, or similar mobile data collection tools is highly desired
• Strong analytical skills with a critical thinking mindset
• Data literacy and data fluency
• Proficiency in Power BI and Advanced Excel is crucial; knowledge of Python is an added advantage
• Familiarity with PowerApps, Power Automate, and SharePoint is highly desired

Skills

• Information Management
• Data Management
• Database Design
• Spreadsheet Data Storage
• Advanced Microsoft Excel
• Microsoft Power Apps
• Power BI
• Tableau
• Humanitarian Experience
• Team Management
• Agile Project Management
• Kobo
• ODK
• Mobile Data Collection
• Data Analysis
• Data Literacy
• Data Fluency Initiatives
• Python
• Power Automate
• SharePoint Development

Languages

English, Ukrainian