HR and Admin Team Leader Sudan Geneina Nationals Only

The HR and Admin Team Leader is responsible for line management of HR staff, ensuring compliance with NRC policies and national laws, managing recruitment and workforce planning, and overseeing office and guest house management in West and Central Darfur. The role includes providing technical support, capacity building, and promoting PSEA standards within NRC and among beneficiaries.

Responsibilities

• Line management responsibilities for directly reporting staff including performance management process and setting clear goals aligned to country strategy and priorities
• Responsible for workforce planning, recruitment, staff induction and development, and ensuring Duty of Care for own staff
• Ensure compliance with NRC policies, handbooks, guidelines, and National Laws
• Provide technical support and capacity building for staff
• Monitor progress of team activities and ensure implementation according to standards
• Implement complex systems and procedures in line with NRC policies, SOPs, and handbooks
• Assess, promote, and document ideas for technical improvement and program development
• Implement and train staff on NRC HR policies and procedures
• Promote rights of internally displaced/returnees in line with advocacy strategy
• Actively promote PSEA standards and principles within NRC and among beneficiaries
• Advise line managers and staff on implementation of NRC HR policies and procedures
• Manage all national staff recruitments in West and Central Darfur including reviewing JDs, posting advertisements, coordinating tests and interviews, representing HR on interview panels, compiling recruitment reports, and requesting references
• Ensure NRC People recruitment and staff management tool is updated timely
• Responsible for onboarding of new staff in West and Central Darfur
• Ensure good data management of West and Central Darfur staff and promote data protection culture
• Disseminate HR information and messages to all staff under area of responsibility
• Provide advice on work and development plans and general performance management
• Complete HR induction of all national staff in West and Central Darfur
• Ensure proper filing of all staff documentation in West and Central Darfur Office
• Ensure NRC leave tracking and attendance system monitoring for Nyala Office staff
• Prepare and check payroll within deadline for West and Central Darfur Office staff
• Support fact-finding and disciplinary processes when required
• Manage all premises offices and guest house including rent payments and landlord issues
• Check health and safety standards of offices and guest houses in collaboration with Health & Safety Security Officer
• Manage offices and guest house at area level including supervision of premises staff, cleaning, maintenance, repairs, payment of water/waste bills, securing office equipment, and provision of office supplies
• Arrange accommodation for visitors and staff in guest house
• Maintain incentive workers records in line with NRC SOPs
• Facilitate and advise staff on local medical insurance and verification of medical reimbursement
• Perform any other tasks as requested by line manager

Requirements

• Bachelor’s degree or equivalent in HR or business management
• Minimum 3 or 4 years of experience in a similar HR role in Humanitarian organizations
• Experience working in HR in a Humanitarian/Recovery context
• Previous experience working in complex and volatile contexts in Humanitarian organizations
• Knowledge of own leadership skills/profile
• Fluency in English and Arabic both written and verbal
• Proficient in MS Office Applications specifically Outlook, Word, Excel
• Extensive experience working with HR online systems
• Excellent writing and reporting skills
• Proven experience in interviewing at all levels

Skills

• Human Resources Management
• Recruitment and Workforce Planning
• HR Online Systems
• Interview Techniques
• Leadership Skills
• Compliance with National Laws
• Capacity Building
• PSEA Standards Implementation
• Office Management
• Guesthouse Management
• Technical HR Support
• Report Writing
• Microsoft Office Suite
• Outlook
• Word
• Excel

Languages

English, Arabic