Finance Coordinator South Sudan

The Finance Coordinator South Sudan is responsible for implementing strategic and operational financial management ensuring the functioning of consortium partners' finance, human resources, logistics/procurement administration and ICT run efficiently across all programme implementation teams and support departments with quality and compliance with donor and consortium guidelines and procedures in service delivery.

Responsibilities

• Support implementation of NRC’s systems and procedures, including NRC Consortium Guide, donor and South Sudan requirements across the implementing agencies.
• Ensure an effective periodical review of records of implementing agencies for adherence to grant terms and conditions.
• Consolidate financial reports, fund requests and budget of member agencies in a timely and up to a high standard as the grant calendar dictates.
• Ensure the maintenance of high standard filing of Consortium records for all financial and accounting deliverables to ensure ease of access during internal/external audit.
• Play active role in organizing consortium staff coordination meetings and trainings.
• Support NRC and Consortium staff in financial compliance matters.
• Monitor budget utilization of the consortium members pertaining to the relevant grant and take appropriate action on any significant variances.
• Manage Consortium Compliance System including monitoring compliance during planning, implementation and close-out stages of the grant.
• Manage financial aspects of NRC’s role as Lead Agency in the consortium delivering multi-year, multi-partner programmes.
• Ensure financial, logistics and HR management systems & records from all implementing agencies are adequate to protect consortium assets and interests.
• Undertake regular compliance visits and recommend improvements.
• Participate in review, monitoring and capacity building of partners.
• Review and monitor budget of consortium members to support financial stability and value for money.
• Check maintenance of good filing system for all financial deliverables.
• Ensure adequate back-up systems to protect data integrity.
• Organise finance meetings and workshops for consortium members.
• Undertake financial training for finance and non-finance managers.
• Contribute to development and review of risk register on financial, logistics and HR points.
• Maintain effective internal controls to minimize risk of fraud or misappropriation.
• Ensure timely and accurate compilation of financial records and accounts.
• Standardize sub-grant related processes and procedures.
• Ensure donor procurement rules are followed and reviewed.
• Support consortium members in compliance with sub-grant agreements.
• Conduct visits to member agencies’ offices for review and recommendations.
• Organise external and donor audits and facilitate audits with Consortium members.
• Keep track of lessons learnt and share with consortium members.
• Convene and chair technical working groups for support systems and finance.
• Review and consolidate financial reports, fund requests and budgets.
• Monitor budget utilization and take action on variances.
• Manage budget and accounting records for NRC component of the project.
• Provide financial analysis to maximize funds and value for money.
• Monitor fixed assets register and ensure proper reporting and disposal.
• Support lead agency’s finance team in month end closure routines.
• Assist in coordination and management of audit procedures.
• Undertake verification of budget and disbursement requests for NRC component.
• Perform other duties as assigned.

Requirements

• Bachelor of Arts degree in Accounting/Business or Finance.
• Professional accounting qualifications such as ACCA, CIMA, CPA or CA would be an asset.
• Experience of working on projects funded by major international donors such as EU, USAID, DFID and the UN.
• At least 2 years of post-qualification experience in a finance/accounting role, in the International NGO sector.
• Auditing experience with NGOs would be an advantage.
• Computer literacy, particularly in Microsoft Office programmes such as Word and Excel as well accounting packages & other database competencies.
• Proven experience of conducting training for finance and non-finance managers.
• Must be able to prioritize and have excellent time management, multitasking, documentation and reporting skills.
• Good problem-solving skills, diplomatic and self-directed.
• Proven communication, interpersonal, representation, negotiation and leadership skills.
• Good command of English.
• Previous experience of working in or managing finance in a consortium model of working.
• Experience in project start up and close out.
• Experience in Audit and/or financial assessment.
• Knowledge of South Sudan context.
• Ability to collaborate with local authorities where support function is required (e.g Assets disposal).
• Solid knowledge of Finance, HR, ICT and Logistics routines in a humanitarian context.
• Excellent communication skills.
• Ability to process large amounts of liquid data.

Skills

• Accounting
• Financial Reporting
• Budget Management
• Donor Fund Management
• Audit and Financial Assessment
• Training Delivery
• MS Excel
• MS Word
• Accounting Software
• Project Financial Management
• Consortium Finance Management
• Time Management
• Documentation and Reporting
• Stakeholder Negotiation
• Leadership
• Human Resources Finance
• Logistics Finance
• ICT Finance
• Data Processing
• International NGO Finance

Languages

English