Staff Assistant (Finance) – NATO 2030

The Staff Assistant (Finance) supports the Finance Directorate in managing and facilitating accurate and timely processing of accounting transactions, payments and receipts. The role involves coordinating accounts payable and receivable, authorizing commitments, monitoring budgetary credits, and ensuring compliance with financial regulations in support of NATO 2030.

Responsibilities

• Support the Section Head in the recurring analysis and control of documents for propriety, accuracy and completeness, as well as ensuring availability of budgetary credits.
• Co-ordinate routine Accounts Payable, Accounts Receivable and Travel commitment documents, for propriety, completeness and for budgetary authority and availability.
• Authorize commitment of funds along with increases and decreases to existing commitments as required, to the extent delegated by the Branch Head.
• Monitor and prioritize tasks to ensure all suspense dates are met on time.
• Ensure that commitments are charged to the proper budget account and that sufficient funds are available.
• Oversee authorization and processing of advances.
• Co-ordinate routine fiscal/accounting matters with team and other staff elements within headquarters, and national agencies.
• Assist with the maintenance of computerized financial accounts and the preparation of related reports, checklists, management accounts and year-end procedures.
• Assist Section Head (Core Business) in approval of commitments and payments in line with NFRs, FRPs, IPSAS and higher directives.
• Regularly review and reconcile HQ's inter-entity accounts.
• Organize own workload to ensure accurate and timely execution of duties.
• Control commitments and ensure that required receipts and other supporting documentation are attached to all financial transactions.
• Review invoices and verify the legitimacy in respect of NATO and national rules, unit prices and mathematical accuracy.
• Manage filling of all source documents to include travel, accounts payable and accounts receivable.
• Undertake work as part of a project team or working group as directed or assigned.
• Accountable for propriety of financial transactions and proper execution of financial obligations in the incumbent areas of responsibility.
• May be required to undertake deployments in support of military operations and exercises, and/or TDY assignments, both within and without NATO boundaries.

Requirements

• English – good – NATO Standard Language Proficiency 3322 (Listening, Speaking, Reading and Writing) in accordance with NATO standard agreement (STANAG) 6001.
• Secondary education AND completed vocational training in accounting, finance, management, business administration, public administration or related field/subject.
• A minimum of 3 years' professional experience in accounting.
• Professional experience in accounts payable – review, validation and payment of invoices.
• Professional experience in accounts receivable – reconciliation, issuing collection vouchers, tracking and monitoring invoice aging.
• Professional experience in reconciliation of accounts – end of month/ end of year closure activities and reconciliation of general ledger and subledgers.
• Professional experience operating automated accounting systems.
• Experience in application of International Public Sector Accounting Standards (IPSAS) (desirable).
• Professional experience in multi-national/international organisations (desirable).
• In-depth knowledge of office automation software packages (e.g.- Microsoft Office) (desirable).
• Experience in the application of NATO financial rules and regulations (desirable).
• Experience with the NATO Automated Financial System and/or Oracle Financials (desirable).
• Completion of relevant courses / trainings (desirable).
• Good communication skills, both oral and written - able to communicate at all levels.
• Good interpersonal skills including tact and diplomacy.
• High level of organisational and coordination skills.
• Ability to collaborate and work with various stakeholders.
• Ability to work independently.
• Good problem-solving skills.
• Must be able to obtain and maintain a security clearance.
• Required to pass a medical examination before an employment contract offer is released.

Skills

• Accounting
• Accounts payable
• Invoice Validation
• Accounts Receivable
• Invoice reconciliation
• General Ledger Reconciliation
• Automated Accounting Software
• International Public Sector Accounting Standards
• NATO Financial Procedures
• NATO Financial Systems
• Oracle Financial Systems
• Microsoft Office Suite
• Budget Monitoring
• Financial Transaction Processing
• Financial Compliance
• Stakeholder Collaboration
• Organizational Skills
• Coordination Skills

Languages

English