Officer, NATO Satellite Office (NASO) Coordination

The Officer acts as the focal point in PASP for NATO Satellite Office (NASO) heads to ensure effective functioning of NASOs in budget, HR, security, legal, logistics, ICT and business continuity. The role involves project management, coordination with multiple stakeholders, and periodic visits to NASOs including non-permissive environments.

Responsibilities

• Lead on NASO coordination within PASP, with other Divisions and between the International Staff (IS) and the International Military Staff (IMS)
• Monitor compliance with all tasks issued by the Office of the Secretary General (OSG) and the Assistant Secretary General (ASG) PASP in relation to NASOs
• Plan, organise and support projects to enable the functioning of NASOs including security and safety upgrades, establishment or refurbishment of premises, deployment of IT and communications capabilities, staffing related matters, fleet requirements, and business continuity planning
• Follow-up and report on the NASOs’ internal management issues and facilitate information-sharing across HQ-based stakeholders
• Assist and advise PASP’s senior management in all matters pertaining to support to the NASOs
• Ensure consistent application of the NASO Handbook and contribute to its regular review and revision
• Draft position papers and conduct analyses in coordination with other Divisions/IOs
• Serve as the PASP internal and external point of contact for all matters relating to NASO support
• Maintain close collaboration with heads of Satellite Offices and local staff in support to their operations and activities
• Lead the secretariat support to the NASO Support Working Group (NSWG), including preparation and circulation of meeting agendas and supporting documentation

Requirements

• Possess a university degree, or an equivalent level of qualification in a relevant field
• Have at least 3 years’ relevant experience in progressively responsible positions with a focus on policy, budget, administration and/or HR
• Have experience in project management and working with a large stakeholder group on a diverse range of topics
• Possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one and II (“Elementary”) in the other
• Excellent knowledge of NATO HQ’s organisation, procedures and practices is an advantage
• An overall understanding of Euro-Atlantic security issues and the contribution of partnerships to NATO’s cooperative security is an advantage
• Experience coordinating activities and/or operations across multiple offices or entities within governmental, intergovernmental, international, or other institutional environments is an advantage

Skills

• Policy Development
• Budget Management
• Human Resources Administration
• Project Management
• Stakeholder Coordination
• NATO Policies and Procedures
• Security Management
• Legal Coordination
• Logistics Management
• ICT coordination
• Business Continuity
• Euro-Atlantic Security Knowledge
• Inter-agency Coordination
• International Organization Operations

Languages

English, French