Buyer (Reserve List)

The Buyer is responsible for procurement transactions and executing Procure-to-Pay order processes within NATO International Staff. The role includes demand intake, operational support, supplier liaison, and ensuring compliance with financial procedures.

Responsibilities

• Provide guidance on the procurement process and ensure proper financial procedures are followed.
• Track invoices and maintain records of all financial transactions.
• Collect, categorise, and track relevant information for procurement tasks and projects.
• Support documentation and maintenance of internal control systems and procedures.
• Execute all procedures for purchases made by Procurement Service.
• Negotiate commercial terms and pricing with suppliers as needed.
• Liaise with internal clients across International Staff and NATO Agencies for requirement clarification and procurement coordination.
• Maintain contacts with external suppliers.
• Provide first-level support for accounts payable escalations related to payment issues.
• Develop skills in planning, organising, procurement best practices, NATO official languages, and effective communication.
• Perform any other related duties as assigned.

Requirements

• Possess higher secondary education qualification with 4 years post-related experience in procurement services, non-manufacturing, or public sectors, OR upper vocational training/post-secondary degree in a discipline relevant for this position with 2 years of experience in procurement services, non-manufacturing, or public sectors.
• Experience as a buyer or procurement associate, preferably in a multinational or International Organisation.
• Experience with the use of standard Enterprise Resource Planning (ERP) systems such as Oracle E-Business Suite (EBS) or SAP/R3 systems.
• Demonstrate strong interpersonal skills and ability to communicate and work with internal customers and external suppliers.
• Possess minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; and II (“Elementary”) in the other.
• Advantage: Level 2 United Nations Development Programme (UNDP) / Chartered Institute of Purchasing and Supply (CIPS) certified or equivalent qualification.
• Advantage: Degree or formal training in commerce, trade, purchasing, contracting, or supply chain.
• Advantage: Experience with current sourcing and procurement technologies.

Skills

• Procurement Services
• Buyer Experience
• Enterprise Resource Planning
• Oracle eBusiness Suite
• SAP R3
• Supplier Liaison
• Procure-to-Pay Process
• Financial Compliance
• Sourcing Technologies
• Contracting
• Supply Chain Management
• Operational Support

Languages

English, French