Medical Device UniQuality & Unidata Product Information Specialist

This position focuses on ensuring that information related to Entities and Quality Review in UniQuality and the Medical Device Repository is complete, accurate, and available for relevant MSF stakeholders. The role supports MSF's social mission by maintaining high-quality product information to improve field operations, supply chain performance, and interoperability through centralized data stewardship and collaboration.

Responsibilities

• Manage Entities in UniQuality including creation, validation, and updating according to SOPs
• Approve entities for Medical Device International purchase by verifying completeness of data in relevant public databases
• Manage ISO certificates ensuring updated and consistent information in UniQuality and the MD Repository
• Ensure compliance with rules for uploading and tagging regulatory and quality documentation in the MD Repository
• Assist end-users with practical use of the MD Repository and report issues
• Follow up the use of different modules in Eudamed and train relevant groups
• Propose improvements and updates of SOPs for UniQuality and the MD Repository
• Implement an annual report/control on data quality of UniQuality and the MD Repository
• Train new UniQuality / MD Repository users by developing e-learning tools and organizing training sessions
• Monitor, evaluate, and process requests for new, modified, or removed products in alignment with MSF guidelines
• Consolidate and validate product information for approval by Medical Directors' platform
• Collaborate with QA teams, buyers, and regional hubs to ensure product availability and suitability
• Own the data product lifecycle and technical specifications
• Collaborate with intersectional platforms, supply centres and field operations to standardize products
• Ensure and maintain high quality of product information in the UniData tool
• Govern the central database ensuring compliance with regulatory standards
• Publish product information on accessible platforms for global MSF staff
• Design, implement, and enhance processes related to data requirements, product codification, and multilingual labelling
• Promote improved data governance practices and ensure product information supports decision-making
• Publish annual and monthly reports on medical product changes
• Develop policies, guidelines, and training materials for database users
• Work closely with MSF field staff, headquarters, Quality Assurance teams, tactical buyers and intersectional platforms
• Participate in international projects with NGOs and UN sectors

Requirements

• Master’s degree in scientific, engineering, pharmacy or paramedical sciences
• At least five years of professional experience in a technical role in scientific, engineering, pharmacy or paramedical sciences
• Detail-oriented, meticulous and organized for data entry/modification in database is essential
• Computer & analytical skills, including MS Excel are essential
• Proficiency in English (both speaking and writing)
• B2 level of French
• MSF field or Supply experience in a medical position is an asset
• Knowledge of Medical Devices regulatory environment (MDR/IVDR) and ISO standards is a plus
• Fast learner, able to adapt quickly to a changing environment
• Customer oriented, resilient, with good people and communication skills
• Self-motivated, with an interest in problem solving
• Excellent time management skills, with the ability to prioritise and multi-task depending on the needs
• Technical writing capacities

Skills

• Data Entry
• Database Management
• MS Excel
• Technical Writing
• Medical Devices Regulatory Knowledge
• ISO Standards Compliance
• Supply Chain Process Knowledge
• Analytical Skills
• Time Management
• Product Information Management
• Quality Review
• Scientific Data Analysis
• Technical Documentation Production
• Customer Orientation
• Problem Solving

Languages

English, French