Emergency Pool Mobile Human Resources Manager

The Emergency Pool Mobile Human Resources Manager is deployed on short-term assignments to support emergencies led by the Emergency Pool in Brussels, primarily in the role of HR Manager. The role involves planning, coordinating, and implementing HR and administrative activities in emergency contexts, ensuring compliance with MSF protocols and local laws, and supporting rapid deployment and resource management.

Responsibilities

• Plan, coordinate, and implement HR and administrative activities in line with MSF protocols and local legal requirements, adapting to emergency contexts
• Provide rapid and reliable support to operations by prioritizing urgent HR needs and supporting swift deployment
• Assess and monitor the project’s HR needs, ensuring timely sizing and efficient allocation of resources
• Plan and oversee HR processes including recruitment, onboarding, HR management, evaluation, and development adapted to emergency contexts
• Advise on and update the project’s HR needs, organizational chart and job descriptions; assist in planning staff shifts and leave
• Ensure all employment contract-related procedures comply with local labor laws and maintain accurate staff files and tax documentation
• Support conflict resolution in collaboration with the Project Coordinator and HR Coordinator
• Supervise payroll processes and support salary grid updates under HR Coordinator supervision
• Implement administrative procedures linked to MoUs with local partners ensuring alignment with emergency operations
• Manage, supervise and develop the HR team including coaching, training, motivating and conflict resolution
• Coordinate staff movements and accommodations ensuring readiness and logistical support for rapid deployment
• Ensure proper living conditions in the MSF Guesthouse for Mobile Staff
• Store relevant information on the programs’ Digital Desk and ensure guidelines for record keeping in case of evacuation
• Manage financial workflows such as cash boxes, advances, payments, and reconciliations to anticipate project expenses and ensure secure financial operations

Requirements

• Degree in HR management or administration is desirable
• Minimum of 9 months of MSF international programme experience in HR/FIN Manager positions in at least 2 different contexts
• Experience in unstable and/or highly insecure context is essential
• Strong interest in growing into the HR path (towards HRCo) in MSF
• International working experience as HR Manager with other INGOs is an asset
• Dynamism, rigor and reactivity
• Results and quality orientation
• Creative problem-solving abilities
• Resistance to stress, ability to adapt to different contexts
• Leadership (able to set priorities, make choices and assume decisions)
• Flexibility - Autonomy
• Teamwork and Cooperation
• People Management and Development
• Experience in supervising, capacity building, coaching and training being a strong asset
• Knowledge of MSF OCB internal HR tools
• Strong computer literacy (Microsoft 365 tools)
• Proficiency in English and French, both spoken & written is mandatory
• Arabic, Spanish, Portuguese or Russian is an asset
• Availability to travel to any country on short notice

Skills

• Human Resources Management
• Human Resources Administration
• International HR Experience
• HR in Insecure Contexts
• People Management
• Capacity Building
• Training and Coaching
• MSF HR Tools
• MS Office 365
• Emergency HR Coordination
• Resource Management
• Compliance with Local Laws
• Stress Management
• Leadership in HR
• Adaptability
• Bilingual Communication
• Short-term Deployment
• Program Coordination

Languages

English, French