Administrative & Finance Officer

The Administrative & Finance Officer will serve as a strategic business partner coordinating operational activities in the Refugee Response Office in Warsaw to support programme implementation and delivery of results for children. The role includes providing risk-informed operational support, analysis, and advice, and supporting the operational and legal closure of the office by 31 March 2027.

Responsibilities

• Provide administrative support and services to the Refugee Response Office.
• Manage travel arrangements and travel management processes.
• Contract consultants and service providers as required.
• Support financial control including treasury and cash management.
• Ensure financial assurance and budget monitoring.
• Maintain record-keeping and file management systems.
• Contribute to knowledge and capacity building within the office.

Requirements

• Bachelor or equivalent (First Level University Degree) in Business Administration, Finance, Accounting, Public Administration, Operations, International Business, Project Management and any other related fields.
• At least 1 years of relevant work experience in Administration, Financial Management, Facilities Management, Operations Management, Reporting, Budget and any other related fields.
• Skills in Microsoft Office, ERP system knowledge, IPSAS accounting experience, Office closure management, Workforce transition management, Government partner interaction, Client service delivery.
• Proficient/Fluent in both English and Polish.
• Desirable: Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language.
• Desirable: Experience in a UN system agency, or a large private/public company.
• Desirable: Experience working within an upper-income EU financial and fiscal space.
• Desirable: Relevant experience at country level, particularly in development, fragile settings and humanitarian contexts.

Skills

• Business Administration
• Finance Management
• Facilities Management
• Operations Management
• Reporting
• Budget Management
• Microsoft Office Suite
• ERP Systems
• IPSAS
• Office Closure Management
• Workforce Transition Management
• Government Partner Interaction
• Client Service Delivery

Languages

English, Polish