Team Assistant

The Team Assistant provides clerical and general office support within the General Service Unit of ECLAC. Responsibilities include mail handling, document preparation, visitor reception, office equipment operation, data collection and analysis support, and updating information materials.

Responsibilities

• Sorts and distributes or processes mail and other documents.
• Uses basic keyboard and word processing skills to prepare forms and short documents (e.g. memos, letters, electronic mail, etc.).
• Receives phone calls and visitors and refers them to the appropriate source or replies personally to queries when possible.
• Photocopies a variety of documents and other materials.
• Delivers urgent mail/messages.
• Maintains unit files (paper and electronic).
• Operates a variety of office equipment in the performance of basic office functions, e.g. photocopier, facsimile, printer, scanner, etc.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other duties as assigned.

Requirements

• High School diploma or equivalent is required.
• Candidates must clearly indicate in their Applicant Profile relevant information confirming completion of High School.
• A minimum of one year of relevant work experience in clerical and general office support or related area is required.
• The minimum years of relevant experience is reduced to zero (0) for candidates who possess a first-level university degree or higher.
• 1 year or more of experience in data analytics or related area is desirable.
• English and Spanish are required with UN Level II proficiency in English (reading, writing, listening, speaking) and UN Level III proficiency in Spanish (reading, writing, listening, speaking).

Skills

• Clerical Support
• General Office Support
• Mail Sorting
• Document Preparation
• Visitor Reception
• Office Equipment Operation
• Data Collection
• Data Analysis Support
• English Language Proficiency
• Spanish Proficiency

Languages

English, Spanish