Senior Information Management Associate

The Senior Information Management Associate supports the development and coordination of mission-wide Information Management governance frameworks, systems, and standards. The role serves as a senior technical focal point for IM across the mission, supporting alignment between institutional policies, programme needs, and donor requirements, while providing technical guidance and oversight to promote coherence between mission-level IM frameworks and programme-level implementation.

Responsibilities

• Support the design, implementation and continuous improvement of mission-wide IM systems and governance frameworks.
• Contribute to the development and application of data standards, architectures and interoperability approaches across programmes.
• Serve as a senior technical focal point on IM, providing technical guidance and inputs to senior management and programme teams.
• Support the integration of IM systems to enhance programme delivery, donor reporting and accountability.
• Contribute to the establishment and monitoring of data quality assurance and validation mechanisms.
• Promote compliance with IOM Data Protection Principles and GDPR requirements, supporting risk mitigation measures.
• Support the development of IM tools (e.g. databases, dashboards, automation solutions).
• Contribute to analytical outputs to support evidence-based decision-making.
• Support the development and institutionalization of IM SOPs and guidance documents.
• Design and deliver capacity-building initiatives to strengthen IM practices among staff.
• Participate in internal and external coordination mechanisms related to IM.
• Identify opportunities to contribute to innovation, digital transformation, and efficiency improvements, including through the use of Artificial Intelligence (AI) tools.
• Provide technical guidance and functional support to IM focal points across programmes.

Requirements

• High School diploma with seven years of relevant experience; or, Bachelor's degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with five years of relevant professional experience.
• Demonstrated experience in coordinating or supporting IM systems across multiple programmes or organisational units.
• Experience in database development, data analysis and visualization.
• Experience providing technical guidance to non-technical stakeholders.
• Experience contributing to data governance frameworks, SOPs, and compliance mechanisms.
• Experience working with data protection standards and regulatory frameworks (e.g. GDPR).
• Fluency in English (oral and written) is required.
• Working knowledge of Polish is desirable.

Skills

• Management Information Systems
• Database Development
• Data Analysis
• Data Visualization
• Technical Guidance
• Data Governance
• Standard Operating Procedures Implementation
• Compliance Mechanisms
• Data Protection Standards
• GDPR Compliance
• Information Management Coordination
• Policy Alignment
• Programme Implementation

Languages

English, Polish