HR Coordinator Ukraine Dnipro

The HR Coordinator is responsible for managing HR and administrative functions at the Area Office level in Dnipro, ensuring adherence to NRC policies, national labour law, and donor requirements. The role includes managing the HR and Admin team, developing area-specific guiding documents, coordinating staff development plans, and promoting PSEA standards.

Responsibilities

• Ensure adherence to NRC policies, handbooks, guidelines, donor requirements and the national labour law in all processes and procedures at the Area Office (AO) level.
• Develop the Area-specific HR and Admin guiding documents in line with NRC Ukraine Policies.
• Prepare and submit reports and analyses.
• Ensure proper filing of all HR and Admin documents in line with NRC guidance.
• Management of HR and Admin team at the AO level.
• Ensure development and implementation of administrative systems and procedures.
• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards and principles within NRC and amongst beneficiaries served by NRC.
• Coordinate with the country office the Country development plan for the staff.
• Coordinate with relevant NRC Stakeholders.
• Ensure timely implementation of HR and Admin work plan.
• Ensure HR and Admin SOPs and policies are shared with the AO staff with the proper induction.
• Ensure accurate and timely filing of internal documents in both digital and hard copies.
• Ensure that staff records in the AO are up to date and filed appropriately.
• Ensure Area national staff benefits including leaves, health and life insurance are processed and tracked as per NRC procedures.
• Ensure that onboarding, inductions, performance management and exit procedures are timely implemented for all staff at the AO.
• Ensure recruitment processes at the AO are managed and tracked as per NRC procedures.
• Advice and support the Area Management Team, the line managers and staff with HR related queries in line with NRC SOPs and HR and Admin policies.
• Regular and Ad hoc provision of staff training for HR and Admin related topics.
• Perform an analysis of capacity development gaps and need in light of staff performance management data and share with AO management.
• Coordinate with the HR department in the country office to develop and follow up on annual training and capacity development agenda for all AO staff.
• Support and up on disciplinary measures/meetings, conflict management and participate in investigations as required.
• Follow up on Admin related topic for international staff at the AO including but not limited to documentation, premises and other support as required.
• Ensure availability and tracking of consumption of office supplies at AO level.
• Other relevant tasks as requested by the line manager.

Requirements

• Bachelor’s degree in relevant field
• Minimum 3 years of experience working in a humanitarian organization in a relevant position
• Experience in managing a team
• Strong management skills
• Previous experience from working in complex and volatile contexts
• Fluency in English
• Fluency in Ukrainian
• Previous experience in humanitarian negotiations is considered a strong asset

Skills

• Human Resources Management
• Team Management
• Humanitarian Negotiations
• Staff Development Planning
• Policy Compliance
• National Labour Law
• Donor Compliance
• Administrative Management
• PSEA Standards Promotion

Languages

English, Ukrainian