Programme Associate

The Programme Associate provides advanced administrative and logistical support to the formulation and management of programmes, financial management, and programme implementation within the UN Women Regional Office for Europe and Central Asia. The role supports programme teams in effective programme delivery, partner management, and knowledge sharing to promote gender equality and women's empowerment.

Responsibilities

• Provide advanced administrative support and inputs in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements.
• Provide technical guidance to the country offices and executing agencies on routine delivery and reporting of programme supported activities and finances.
• Coordinate the collection of information for the audit of programmes/projects and support implementation of audit recommendations.
• Contribute to the development or update of standard operating procedures, guidelines, checklists, templates and business processes in programme and project management.
• Review programme data from programmes/projects for CO/MCO/RO website.
• Identify sources, and gather and compile data and information for documents, guidelines, speeches and position papers.
• Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project.
• Monitor budget preparation and the finances of programmes/projects; prepare periodic reports; finalize FACE forms.
• Review financial reports; prepare non-PO vouchers for development projects.
• Maintain internal expenditures control system; post transactions in Quantum system.
• Create requisitions in Quantum system for development projects; register good receipts in Quantum system.
• Prepare and follow up of cost-recovery bills in Quantum system.
• Oversee all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions.
• Oversee travel arrangements for the Programme Team, including travel requisitions and claims.
• Prepare public information materials and briefing packets.
• Liaise with high level officials on administrative issues.
• Prepare and assemble briefing materials and prepare power-point and other presentations; contribute inputs to the materials.
• Provide guidance and training to Programme Assistant(s).
• Provide advanced programme support across the ECA region on programme partner management processes including PGAMS.
• Support effective oversight of programme partners through regular monitoring, compliance check, and follow-up actions.
• Identify opportunities for capacity development in partner management and facilitate targeted trainings, as needed.
• Support synthesis of lessons learnt and best practices related to programme management and finance.
• Coordinate the organization of training for the office staff and partners on programme and operations related issues.
• Perform other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation.

Requirements

• Completion of secondary education is required.
• Bachelor’s degree in business or public administration is desirable.
• At least 7 years with secondary education or 4 years with Bachelor’s degree of progressively responsible experience in administrative or programme management/support is required.
• Experience in working in a computer environment using multiple office software packages is required.
• Experience in supporting teams in complex environments is required.
• Experience in the use of ERP systems, preferably Oracle Cloud, is desirable.
• Experience in civil society organizations and understanding of civil society landscape is an asset.
• Proved knowledge of gender equality, women’s empowerment and sustainable development is an asset.
• Previous experience in the United Nations is an asset.
• Fluency in English and Turkish is required.
• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

Skills

• Programme Management
• Administrative Support
• Finance Management
• ERP Systems
• Oracle Cloud
• Office Packages
• Team Support and Training
• Gender Equality Knowledge
• Women’s Empowerment
• Sustainable Development
• Civil Society Understanding
• Programme Implementation
• Partner Management
• Knowledge Sharing

Languages

English, Turkish, French, Arabic, Chinese, Russian, Spanish