HR Assistant

The HR Assistant supports field HR administrative tasks to ensure smooth running of the office, including talent acquisition, contract management, HRIS maintenance, reporting, and staff training facilitation.

Responsibilities

• Support the assigned recruiter for the field office with all field office recruitment including vacancy posting, contacting candidates, preparation of interview packs, contacting referees, sending interview feedback, and maintaining recruitment files.
• Support localized incentive/refugee recruitment and update recruitment trackers for all incentive positions.
• Ensure all staff requirements prior to arrival are available and new staff are enrolled onto payroll and benefits schemes with appropriate documentation.
• Maintain staff files with requisite documentation and monitor induction process including performance objectives and post probation evaluations.
• Monitor expiry of Incentive staff LOUs and assist in preparing contracts/LOUs for Kakuma Incentive staff.
• Maintain knowledge of IRC personnel policies and assist in ensuring employee adherence.
• Maintain up to date records for all field staff related to personnel files, recruitment, leave, training, performance management, benefits, payroll, and exit.
• Ensure timely submission of monthly timesheets and support preparation of Incentive/refugee staff payroll.
• Maintain stationery supplies for HR Office.
• Support maintenance of talent acquisition and management processes on Workday HRIS management system.
• Provide weekly/monthly reports to the HR Officer on personnel files, leave, training, performance management, benefits, and payroll.
• Facilitate staff training requests and maintain database of trainings attended.
• Coordinate exit process and ensure finalization of procedures within one month including timely deletion from insurance benefits.
• Demonstrate commitment to integrity and professional conduct by preventing abuse, exploitation or harassment and promoting a safe environment while reporting safeguarding concerns.

Requirements

• At least 2 years’ experience working in a busy HR department.
• Degree / Diploma in Human Resource, Business Administration, Business Management or related Field.
• CHRP Certification is an added advantage.
• Strong interpersonal skills, high degree of flexibility and team player.
• Excellent writing and organizational skills.
• Experience working in a multi-cultural environment.
• Conversant with word processing, spreadsheet and email computer applications.

Skills

• Human Resources Administration
• Talent Acquisition
• Contract Management
• HRIS Maintenance
• HR Reporting
• Training Facilitation
• Word Processing
• Spreadsheet Applications
• Email Applications
• Interpersonal Skills
• Organizational Skills
• Multicultural Environment Experience

Languages

English