Finance Associate - Accounts Payable (Internally & Externally), 12

The Finance Associate – Accounts Payable is responsible for verifying and approving claims, processing financial transactions related to accounts payable and general ledger operations, and ensuring compliance with financial rules and regulations. The role supports month and year-end closing activities, processes travel payments, coordinates with treasury and user departments, and handles payroll transactions for complementary staff.

Responsibilities

• Verifies and approves claims and other supporting documents in accordance with the applicable financial rules and regulations; enters financial transactions that relate to AP & GL operations for vendor invoices, Micro Purchase Orders and credit memos; prepares documentation, checks and validates vendors’ invoices for claims/payments arising from international procurement, local purchases, contracting for services and payment of small invoices, etc.
• Ensures that claims are properly documented, and payments are correctly calculated and coded; ensures the existence of budget allotments, hard commitments, and/or account balances as applicable and in conformity with contract/agreement provisions; coordinates with Central Support Services Division (CSSD) and user departments as required.
• Assists her/his supervisor for closure of month and year end activities including, but not limited to the review of related liabilities, accruals, advances and reviews vendor advances and vendor account statements, ensuring discrepancy resolution with CSSD.
• Processes duty travel payments to staff members in compliance with applicable rules and policies; calculates all travel entitlements and liquidates related fund reservations.
• Coordinates with Treasury Division and user departments to review and settle credit cards payments and ensures that credit card clearing account is settled; processes Imprest Fund payments in REACH and ensures that transactions are properly recorded, and replenishments are made.
• Ensures proper calculation and verification of payroll transactions including Home-Office Home (HOH) deductions and private telephone calls deductions; checks and prepares payroll payments for complementary staff (Individual Service Provider (ISP) Contractors); reconciles the net salary payable account for ISP contractors; deals with queries raised by expending officers, employees, suppliers and contractors on matters concerning his/her work; drafts correspondences and prepares reports and statements related to his/her functions.

Requirements

• A university degree from an accredited educational institution in accountancy, finance or other related field.
• At least two years of relevant professional experience in accounting and finance work, including working experience with computerized finance systems is required.
• Ability to use computers and work on various spreadsheet applications such as Excel is required.
• Indicate your current involvement in any outside activities, as it is required. Including but not limited to employment, independent contractor/freelance consultant, board member (corporate, academic, etc), expert group, lobby, public speaking/writing (article, book, blog, social media etc), teaching, conferences, training, press statement, voluntary work, political activity, fundraising/donation for non-UNRWA entity, running for public office, role in political party or orgs, owning business, work for gov./NGO/private company/charity, UNRWA partner/vendor, full/part-time, paid or not.
• Are you currently residing in Duty station. Please specify your current location. It is required. Please explain how you meet this criterion using examples.
• Are you a registered Palestine refugee? If yes, please provide your Ration Card Number. It is highly recommended to respond to this question in order to assist us in further assessing your application is required.

Skills

• Accounting
• Finance
• Accounts payable
• General Ledger Operations
• Financial Transaction Processing
• Financial Compliance
• Month-end Closing Procedures
• Year-end Closing
• Travel Payment Processing
• Payroll Transactions
• Computerized Finance Systems
• Excel
• Spreadsheet Applications

Languages

English, Arabic