Project Assistant (Resettlement & Integration)

The Project Assistant supports the implementation and monitoring of resettlement and integration project activities under the Resettlement and Integration Unit in IOM Norway. The role involves administrative coordination, data compilation, reporting, organizing meetings and training sessions, and liaising with various stakeholders to support refugee resettlement and integration programmes.

Responsibilities

• Assist in the implementation and monitoring of resettlement and integration project activities.
• Retrieve, compile, summarize, and present information/data on specific project topics related to resettlement, beneficiary assistance and integration support.
• Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.
• Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, and facilitate beneficiary support and integration-related services, as required.
• Draft status reports, identifying shortfalls in delivery and bringing them to the attention of the supervisor.
• Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation, including documentation related to project beneficiaries and integration activities.
• Organize meetings, workshops and training sessions, supporting beneficiary orientation, integration, and information-sharing efforts.
• Respond to general information requests and inquiries; set up and maintain files/records, including beneficiary files and project-related documentation.
• Undertake duty travel in support of project activities, if required.
• Perform other related duties as assigned.

Requirements

• School diploma with four years of relevant experience; or, Bachelor's degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience.
• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations.
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups.
• Prior work experience with international organizations, non-government or government institutions/organizations in a multi-cultural setting is an advantage.
• Computer/software literate with good knowledge of Microsoft Office.
• Strong interpersonal and communication skills.
• Excellent organizational skills with ability to manage multiple tasks under time constraints.
• Accurate and detail oriented.
• Fluency in English (oral and written) is required.
• Working knowledge of Norwegian is a distinct advantage.

Skills

• Liaising with Authorities
• Coordination with UN Agencies
• Engagement with NGOs
• Working with Migrants and Refugees
• Resettlement Support
• Integration program support
• Data Compilation
• Project Reporting
• Meeting Organization
• Training Schedule Coordination
• Microsoft Office Suite
• Administrative Coordination
• Multi-cultural Work Experience
• Organizational Skills
• Detail Orientation

Languages

English