Assistant - Temporary

The Assistant will carry out a range of administrative and communication tasks to support TUAC’s objectives and priorities, working under the supervision of the TUAC General Secretary. Responsibilities include front-office duties, meeting organization, communications support, and database management.

Responsibilities

• Carry out the full range of front-office and administrative duties, including handling incoming e-mail in a timely manner, drafting correspondence and other documents in English and French, preparing and sending out circulars and other electronic invitations.
• Proof-reading and editing.
• Organise meetings and events, including liaising with TUAC affiliates and OECD regarding their participation in meetings.
• Give general support during meetings including drafting minutes and helping prepare notes for the TUAC Chairs.
• Manage and upload content on TUAC’s ONE Community pages.
• Manage databases and filing systems, proposing improvements as required, and keep records updated.
• Carry out administrative tasks related to the organisation of missions, including travel arrangements and assisting with visa applications; and other administrative tasks as required.
• Upload information on the TUAC website and ensure information is up-to-date, relevant and accurate.
• Support the Comms Advisor with the production of the TUAC newsletter and with content for the website.
• Help prepare social media content for TUAC’s X account.

Requirements

• A good secondary level of education, ideally in office and communications management.
• Relevant experience in similar support functions, preferably in an international organisation.
• Experience in proofing, editing and formatting documents.
• Experience in creating social media content and maintaining websites and other digital platforms.
• Experience in the organisation of meetings and business travel.
• Excellent knowledge of the administrative rules and procedures of the Organisation or proven ability to learn and assimilate new rules and procedures quickly.
• Excellent knowledge and experience in the use of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to quickly master other software used at TUAC.
• Experience with mailchimp would be an asset.
• Knowledge of website content management software.
• Experience in social media platforms (e.g., X, LinkedIn).
• Fluency in English (native level) and good knowledge of French, with the ability to draft and edit correspondence in both languages.
• Knowledge of other languages would be an asset (e.g. Spanish).

Skills

• Office Management
• Communication Management
• Document Proofing
• Content Editing
• Document Formatting
• Social Media Content Creation
• Website Maintenance
• Meeting Organization
• Business Travel Coordination
• Administrative Rules Knowledge
• MS Word
• MS Excel
• Microsoft Outlook
• MS PowerPoint
• MailChimp
• Website Content Management
• Social Media Platforms
• English Drafting

Languages

English, French