Executive Associate

As Executive Associate to the UNICEF Malawi Representative, you will provide high-level administrative support, manage stakeholder relations, and ensure smooth operations of the Representative's Office. The role involves budget monitoring, procurement support, project management, and leveraging UNICEF systems and AI tools to streamline workflows.

Responsibilities

• Provide high-level administrative support to the UNICEF Malawi Representative.
• Manage stakeholder relations and represent the office in communications.
• Coordinate and monitor budget and procurement activities ensuring compliance and efficiency.
• Plan, track, and coordinate resources for projects to keep initiatives on course.
• Leverage UNICEF systems and AI-powered tools to streamline workflows and generate actionable insights.
• Ensure leadership priorities are effectively coordinated and executed.
• Manage sensitive correspondence and provide seamless operations support.

Requirements

• Secondary Education in business administration, public administration, office administration, management, finance, communications, information systems and any other related fields.
• 6 years of relevant work experience in Administration, Executive Management, executive support, office administration, operations support, procurement, budget monitoring, communications, travel coordination, project coordination, vendor management, records management and any other related fields.
• Demonstrated ability in Project Management — planning, tracking, and coordinating resources to deliver results effectively.
• Proven Digital Dexterity — leveraging UNICEF systems, AI‑powered tools, and integrated platforms to automate workflows, analyze data, and generate actionable insights.
• Strong Collaboration — adapting communication styles, building partnerships, and presenting ideas clearly to diverse audiences.
• Effective Problem Solving — analyzing data, identifying trends, and making timely decisions in complex or ambiguous situations.
• Fluency in English is required.
• Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.
• Demonstrated experience working effectively with colleagues and partners from diverse cultural backgrounds.
• Proven ability to operate in a team environment, contributing to common goals and providing guidance to staff.
• Evidence of a high sense of confidentiality, initiative, and sound judgment in handling sensitive information.
• Strong communication skills, with the ability to draft clear, concise documents and engage stakeholders persuasively.
• Practical exposure to finance, procurement, or organizational development that broadens the scope of administrative and operational support.
• Additional learning in finance, procurement, or organisational development will be considered an asset.

Skills

• Office Management
• Executive Support
• Project Management
• Budget Monitoring
• Procurement Support
• Vendor Management
• Records Management Projects
• Travel Coordination
• Communications
• Data Analysis
• Workflow Automation
• Stakeholder Engagement
• Intercultural Collaboration
• Confidentiality Management
• Document Drafting
• Organisational Development
• UNICEF Systems Experience
• AI-powered Tools

Languages

English