Associate Project Officer

The Associate Project Officer will support the management and implementation of WMO projects in the South-West Pacific Region, working closely with the Project Officer and coordinating with various WMO departments and partners. The role involves ensuring project delivery according to plans, budgets, and quality standards, and supporting project development and reporting.

Responsibilities

• Support the day-to-day implementation of project activities and assist the Project Officer in monitoring progress against approved workplans and budget.
• Review project components, develop project budget and timelines, assess delivery issues and work with national and regional counterparts to build common understanding and coordination on projects activities.
• Assist in tracking and managing project expenditures in accordance with the project budget, as well as WMO rules and procedures.
• Support the monitoring of project risks, identify emerging risks, address project delays, propose and implement mitigation measures as needed.
• Maintain regular communication with the project implementing partners and key stakeholders.
• Support the preparation, processing and tracking various contracts to ensure timely work completion and disbursements.
• Provide technical and administrative inputs in the preparation of project concept notes, proposals and donor reports.
• Maintain accurate data and information to facilitate monitoring and evaluation of projects and service activities.
• Support administration for travel, events and meetings associated with projects.
• Prepare reports and documents and ensure compliance with contractual obligations.
• Support building synergies and complementarities with other WMO and UN agency projects in the region.
• Participate in meetings and events related to the project.
• Support preparation and drafting of documentation for the WMO Project Management Board.
• Support logistical and documentation arrangements for Steering Committee Meetings.
• Carry out other relevant duties as required.

Requirements

• Masters degree or equivalent in natural sciences, meteorology, climatology, international relations/international development, business administration or a closely related field.
• A first-level university degree or equivalent in combination with two years of additional directly relevant experience may be accepted in lieu of the master’s degree.
• A minimum of two years of combined national, regional and international progressively responsible experience in project or programme management.
• Experience in the administration and oversight of financial resources including project budget planning and reporting.
• Experience in project development and a good understanding of the processes and requirements of key international donors, in particular the Climate Risks and Early Warning System (CREWS), Adaptation Fund (AF) and the Green Climate Fund (GCF).
• Understanding of challenges related to the development and implementation of projects particularly in Least Developed Countries (LDCs), Small Island Developing States (SIDS) and Developing Countries.
• Strong analytical, organizational and problem-solving skills.
• Excellent communicator and facilitator with a wide-range and multi-culture stakeholders including national governments, development partners, inter-governmental regional organizations and non-governmental organizations.
• Ability to work in a multicultural environment and to foster diversity, team spirit and collaboration.
• Excellent knowledge of English (both oral and written). Knowledge of other official languages of the Organization would be an advantage.

Skills

• Project Management
• Programme Management
• Financial Resource Administration
• Project Budget Planning
• Financial Reporting
• Project Development
• Donor Relations
• Climate Risks and Early Warning System
• Adaptation Fund
• Green Climate Fund
• Stakeholder Engagement
• Multicultural Facilitation
• Analytical Skills
• Organizational Skills
• Problem Solving
• Report Writing
• English Language Proficiency

Languages

English