HR & Administration Officer

The HR & Administration Officer will be responsible for the daily implementation of Human Resources activities at the Area/Field office in Yola, Adamawa State. The role includes supporting recruitment, onboarding, payroll preparation, staff file management, office maintenance, and partnership engagement related to HR standards.

Responsibilities

• Support recruitment processes including posting, CV collection, screening, longlisting, organizing written tests and interviews
• Assist in onboarding process of new employees and track induction programs
• Draft contracts for new staff members
• Compile personnel files ensuring all necessary documents are complete
• Ensure new employees and supervisors sign job descriptions and file copies
• Support payroll preparation by inputting staff for step progression
• Track staff movements such as annual leave and special leave
• Maintain and update staff files continuously
• Ensure staff sign their pay slips monthly
• Ensure HR files are compliant and up to date
• Review personnel files to identify gaps and initiate corrective actions
• Update and track timesheets for national staff
• Manage hard and electronic filing of staff lifecycle documents
• Provide HR and work-related information to staff and supervisors
• Supervise cleaners and casual workers
• Prepare hotel bookings and guest house arrangements for staff on official visits
• Manage office/guest house maintenance and administrative store restocking
• Inventory and asset management of office and guest house items
• Perform other tasks assigned by the direct supervisor
• Participate in due diligence visits with partnership unit to assess HR standards and alignment with NRC and donor requirements
• Participate in partners’ onboarding and communicate key HR requirements
• Collaborate with Partnerships Unit to assess partner HR capacity and identify training needs

Requirements

• University Degree
• Professional experience in HR management, administration, or finance
• Previous experience in complex and unstable contexts
• At least two years of experience in a similar position
• Experience as a trainer
• Strong command of Excel/Word software
• Good knowledge of applicable labor laws

Skills

• Human Resources Management
• Administration
• Finance
• Training Delivery
• Excel
• Word
• Labour Law
• Recruitment
• Onboarding Process
• Payroll Preparation
• Staff File Management
• Office Maintenance
• Partnership Engagement

Languages

English