Human Resource Administrative Specialist

Under the direct supervision of the HR Manager, the HR Administrative Specialist supports HR administration affairs for the IRC New Jersey and New York offices. The role includes assisting in recruitment, onboarding, personnel files, time attendance management, and orientation, serving as a resource for staff and management, and supporting special projects and initiatives.

Responsibilities

• Serve as the offices’ first point of contact on employee lifecycle matters, including recruitment, new hire setup and orientation, benefits, payroll, onboarding, leaves of absence, status changes, and separations.
• Assist with HR administrative activities including new hire and hire change paperwork processing, managing background checks for staff.
• Administer the organization’s applicant tracking system, posting and closing locally managed requisitions, and providing related coordination.
• Support compliance with HR-related IRC policies and procedures and state-specific labor laws.
• Coordinate HQ initiatives related to the IRC Way, Duty of Care, Safeguarding, and related content.
• Liaise with HR Manager to escalate issues and connect staff with appropriate HR-related training and other resources.
• Support special projects and initiatives.
• Serve as the primary point of contact for interns throughout the program, providing guidance, support, and direction.
• Other duties as assigned.

Requirements

• Undergraduate degree in related field preferred.
• At least 2 years of relevant work experience in office administration; human resources, or related field, preferred.
• Strong relationship building, diplomacy, and networking skills; ability to effectively build internal and external relationships.
• Demonstrated success working and communicating effectively in a multi-cultural environment.
• Self-starter with excellent problem-solving skills combined with the proven ability to prioritize and manage time effectively.
• Attention to detail and accuracy in work product.
• Fluency in written and spoken English.
• Cross-cultural understanding and strong communication skills, both written and oral.
• Proficient in Microsoft Office applications (Word, Excel, Outlook); ability to use the internet and other digital tools for data entry, research, and problem-solving purposes.

Skills

• Office Management
• Human Resources Administration
• Recruitment Support
• Onboarding Coordination
• Personnel File Management
• Time Attendance Management
• MS Word
• MS Excel
• Microsoft Outlook
• Data Entry
• Digital Research
• Cross-Cultural Communication
• Relationship Building
• Diplomacy
• Networking
• Problem Solving
• Time Management
• Attention to Detail

Languages

English