Human Resources Associate (G6)

The Human Resources Associate manages human resources administration, recruitment, and training-related matters for all mission members at the OSCE Mission to Moldova. The role involves advising on HR policies, supervising HR staff, coordinating recruitment, and overseeing learning and development activities.

Responsibilities

• Advises mission members and interprets the OSCE Staff Regulations and Rules and ensures their correct and consistent application
• Supervises Administrative Assistant and Archives/Records Assistant
• Supervises IRMA HR data entry, administration of contracts, including Special Service Agreements (SSAs), maintenance of leave and overtime records as well as personnel files
• Ensures new employees are briefed on terms and conditions of appointment
• Reviews payroll data through the various IRMA HR payroll reports
• Verifies overtime records and confirms overtime report for the payroll
• Approves home leave entitlements
• Initiates Talent Management, Probationary Period and Step increment Reports
• Certifies on behalf of the OSCE, Provident Fund enrolment, changes of voluntary contributions and separation for the national staff
• Ensures adherence to the end-of-service clearance procedure for departing staff and checks whether all matters have been set prior to endorsing the clearance
• Analyses and proposes solutions in resolving HR issues, including related to performance and code of conduct, and suggests capacity-building actions (training of the staff, updating of the job description, reassignment or other relevant actions)
• Issues internal guidelines and circulars related to HR procedures to expedite adherence to the OSCE Staff Regulations and Rules
• Prepares or updates the Post Table and creates the Mission’s staffing costs using the position transaction in IRMA system
• Reports changes of post table such as re-title, upgrade, re-classification, new post, deletion of post, conversion to full/ half time
• Reviews and assists in improving the drafting of job descriptions (JDs) prepared by managers, compares them with organizational charts and other JDs
• Supervises filing system of national job descriptions in their personnel file; periodically reviews job descriptions for accuracy
• Co-ordinates recruitment for international and national posts, consultancies and internship opportunities, ensuring that positions are filled on the basis of non-discrimination, gender equality and with the most suitable candidates
• Ensures timely and efficient filing of vacancies, ascertaining that the position vacancy is included in the Mission’s post table
• Approves the final draft of the vacancy notices for advertisement
• For international posts, assists Programme Heads and/or DHoM and HoM in drafting vacancy notices in accordance with REACT matrix
• Establishes a system for screening applications and screens applications, assessing the applicants’ qualifications in the light of the requirements of the post, educational background and previous employment history
• Attends interviews as ex-officio member of the selection board to ensure transparency and fairness of the selection process
• Compiles the interview board report and has it signed by the selection board
• Liaises on behalf of the Mission with the DHR/Secretariat on recruitment for international positions and on any recruitment action requiring exceptions or waivers
• Prepares the Mission’s annual learning and development plan
• Supervises training schedules and implementation of the training plan
• Supervises in-house training courses for staff
• Manages the Mission’s induction programme
• Performs other duties as required

Requirements

• Secondary education supplemented by formal training in Human Resources Management, Public or Business Administration or a related field
• Minimum six years of professional experience in the field of human resources, preferably with an international organization
• Previous experience in supervision of staff or in people management
• Established experience in at least one of the following: personnel administration, job and organizational design, recruitment, training
• Computer literate with practical experience with Microsoft software packages
• Knowledge of an ERP system and experience in HR quality assurance would be an asset
• Ability to work with people of different nationalities, religious and cultural backgrounds
• Excellent written and verbal communication skills in English, Romanian and Russian language

Skills

• Human Resources Management
• Personnel Administration
• Job and Organizational Design
• Recruitment
• Training Development
• Staff Supervision
• People Management
• HR Quality Assurance
• Microsoft Office Suite
• ERP Systems

Languages

English, Romanian, Russian