Associate Programme Officer, P.2 (Fixed-Term - 1 year)

The Associate Programme Officer will support the iClimateAction project by managing project activities, financial monitoring, reporting, and communication efforts to enhance coordination among GCOS, GEO, and WMO. The role involves project management, stakeholder engagement, and strategic analysis of global climate data governance frameworks.

Responsibilities

• Contribute to the implementation and coordination of project activities in collaboration with the Project Coordinator, consortium partners (GEO, GCOS) and POC members.
• Monitor and analyse progress of work packages, deliverables, and milestones in line with the Grant Agreement and Description of Action (DoA).
• Manage the organization of project meetings and technical exchanges. Identify potential implementation risks or delays and propose corrective actions.
• Maintain project documentation and ensure proper archiving of deliverables, meeting minutes, and correspondence.
• Ensure compliance with EU financial regulations and Horizon Europe guidelines.
• Monitor iCA financial activities, including control of project expenditures and contributions from the participating bodies against the approved budget.
• Analyse financial data provided by the consortium to ensure consistency with Horizon Europe financial regulations.
• Coordinate the preparation and consolidation of financial and technical reporting, including cost statements and supporting documentation justifications.
• Support audits and reviews by preparing and organizing coordinating the collection and verification of required documentation.
• Contribute to quality assurance of all project deliverables and milestones, including preparation of Quality Management Reports (QMR).
• Draft and develop periodic and technical and financial reports to the European Commission.
• Analyse project results and contribute to reporting on project impact, dissemination and exploitation activities.
• Ensure project activities adherence to ethical, legal and data protection requirements.
• Contribute to the implementation of the project’s communication and stakeholder engagement strategy, in coordination with communication consultants and project partners.
• Co-develop communication materials (presentations, articles, briefs, factsheets and visual content) to support project visibility.
• Organize communication activities and meetings with stakeholders and experts to disseminate project outcomes and foster collaboration.
• Contribute to identifying opportunities for outreach and engagement with relevant stakeholders, including scientific communities and policy actors.
• Facilitate project analysis related to WMO, GEO and GCOS governance, with emphasis on strategic analysis of Earth observation and global climate data governance frameworks.
• Support evidence-based assessment through stakeholder consultations and expert engagement.
• Contribute to the preparation of high-level consultations and inter-organizational dialogue.

Requirements

• Master’s degree or equivalent in International Relations and/or Political Science. A first-level university degree or equivalent in combination with two years of additional directly relevant experience may be accepted in lieu of the master's degree.
• At least two (2) years of progressively responsible experience in project management and/or communications, preferably in international or EU-funded projects.
• Proven experience with financial monitoring, reporting, and compliance in line with EU or international donor requirements.
• Demonstrated track record in organizing multi-stakeholder meetings and supporting international partnerships.
• Experience of working across multi-disciplinary teams / inter-agency teams.
• Familiarity with the UN system and global environmental governance processes and with WMO, GCOS and/or GEO organizations.
• Very good knowledge of Horizon Europe or similar international research funding frameworks.
• Ability to work collaboratively across institutions and adapt to complex, multi-partner environments.
• Excellent knowledge of English (both oral and written). Knowledge of other official languages of the Organization would be an advantage.

Skills

• Project Management
• Communications
• Financial Monitoring
• Financial Reporting
• Donor Compliance
• Multi-stakeholder Meeting Organization
• International Partnerships
• Multidisciplinary Team Collaboration
• Inter-agency Coordination
• UN System Familiarity
• Global Environmental Governance
• WMO Governance Knowledge
• GCOS Knowledge
• GEO Knowledge
• Horizon Europe Framework
• Research Funding Management
• Stakeholder Engagement
• Strategic Analysis
• Climate Data Governance

Languages

English