Project Associate

The Project Associate will assist the Project Manager in the implementation of the EU Partnership for Local Climate Action in Türkiye project. The role involves supporting day-to-day project activities, drafting reports, liaising with stakeholders, and providing logistical and administrative support to ensure effective project delivery.

Responsibilities

• Support the preparation of Annual Work Plans (AWPs) of the Project.
• Support the preparation of the annual budgets and procurement plans of the Project under the coordination of Project Manager and Projects Implementation Administrator.
• Make periodic revisions of AWPs and procurement plans of the Project in consultation with the Project Manager.
• Provide general administrative support to ensure the smooth running of the project management.
• Provide project logistic support to the Project Manager and short term consultants in conducting different project activities (trainings, workshops, stakeholder consultations, arrangements of study tour, etc.).
• Support the control of budget expenditures by preparing payment documents, travel related documents for the project staff and reviewing financial reports.
• Control the usage of non-expendable equipment (record keeping, drawing up regular inventories).
• Keep regular contact with project experts and consultants to inform them about the project details and changes.
• Provide English translation as required.
• Provide logistical support to the project staff and project consultants, inter alia, for travel arrangements.
• Manage visa support, transportation, hotel accommodation etc. during visits of foreign experts.
• Support project experts during implementation and monitoring of site-based joint activities with local stakeholders.
• File and archive all relevant correspondence and project related documents (tender dossiers, proposals, technical reports, evaluation reports etc.).
• Plan and organize implementation of project activities according to AWP and project budget.
• Coordinate implementation with, and between, the project partners ensuring effective information flows between partners.
• Organize the Project Steering Committee meetings.
• Organize and coordinate project meetings, reviews and site visits.
• Organize project events (meetings, workshops, events, seminars, training).
• Monitor timetable and performance of contractors (consultants, companies) and make necessary amendments thereto.
• Monitor bottlenecks and problems in project implementation, propose/take necessary corrective actions as required.
• Prepare inputs to APR and compile project reports according to the project document (monthly reports, quarterly reports, donor reports, final report).
• Draft correspondence, notes, briefs and other materials and documentation.
• Prepare inputs to procurement related documents such as ToR/RFP/RFQ/ITB,etc.
• Assist in evaluation of bid and offers, compile and prepare necessary documentation.
• Assist in selection of project experts and consultants and participate in selection process.
• Prepare documents related to HACT framework such as Direct Payments (RDPs) for signature.
• Provide assistance in formulation of expectations, duties and deliverables of the experts and companies as necessary.
• Provide support in reviewing and providing feedback on the technical reports submitted by the contractors of the project.
• Assist in ensuring that the deliverables submitted by the contractors of the project are in alignment with the defined deliverables in the ToRs.

Requirements

• Bachelor's degree in business administration/economics, engineering, political/social sciences, city and regional planning, climate change, environmental sciences, or related fields will be given due consideration, but it is not a requirement.
• Secondary education is required as a minimum.
• A minimum of 7 years (with high school diploma) or 4 years (with bachelor’s degree) of progressively responsible administrative experience is required.
• Excellent command of Microsoft Office, Windows-based applications.
• Proven 1 year of technical experience in climate change adaptation/local climate action planning/vulnerability risk assessment.
• Experience in project cycle management.
• Experience in working with or coordinating among public institutions, municipalities, civil society organizations and/or academia, donors is desired.
• Experience in working with or coordinating among consultants or experts is desired.
• Experience in organizing and coordinating events and activities including planning, organizing logistics, and preparing documentation for hybrid, in-person, and online formats is desired.
• Experience in supporting monitoring project progress or maintaining workplans, and supporting results-based reporting is desired.
• Experience in supporting review of technical documentation is desired.
• Fluency in written and spoken Turkish and English is required.

Skills

• Climate Change Adaptation
• Local Climate Action Planning
• Vulnerability Risk Assessment
• Project Cycle Management
• Administrative Experience
• Microsoft Office Suite
• Event Planning
• Logistics Coordination
• Document Preparation
• Results-based Reporting
• Technical Documentation Analysis
• Stakeholder Liaison
• Public Institution Coordination
• Municipality Coordination
• Civil Society Coordination
• Donor Coordination
• Consultation Coordination

Languages

Turkish, English