Associate Procurement Officer (General Operations)

The Associate Procurement Officer supports procurement actions for assigned projects involving a variety of goods and services, ensuring compliance with procurement policies and procedures. The role includes vendor pre-qualification, bid evaluation, market research, and preparation of procurement documentation under the supervision of the Head of Procurement Unit.

Responsibilities

• Plan procurement actions for assigned projects, which involve the procurement of a variety of goods and services of a general nature, and some technically complex commodities.
• Review and analyse technical specifications to ensure completeness, accuracy and competitive qualities, and identifies optional courses of action.
• Assist staff in matters regarding procurement policies and procedures, technical specifications, pricing and product/service availability, as well as appropriate substitutes or alternative options to reduce costs.
• Develop vendor pre-qualifying criteria, identify product sources.
• Solicit and evaluate bids/proposals/quotations to ensure proper consideration of procurement principles.
• Compile and present procurement data; prepare all relevant supporting documents and recommend approval of the contract or purchase order.
• Participate in the market and supplier research.
• Prepare a variety of reports, correspondence, and documents (e.g. purchase orders, contracts and amendments) on procurement-related matters.
• Perform other duties as assigned.

Requirements

• An advanced university degree in business administration, public administration, commerce, audit, procurement, law, or related field. A first-level university degree in combination with two additional years of qualifying experience is accepted in lieu of the advanced university degree.
• Certification of Level 2 Chartered Institute of Purchasing and Supply (CIPS) or an equivalent level of qualification granted by a professional association or educational institute is highly desirable.
• A minimum of two years (four years with a first-level university degree) of progressively responsible professional experience in procurement or supply chain roles in a commercial/industry environment.
• Previous experience with procurement within the United Nations is highly desirable.
• Knowledge of procurement procedures, as well as of the relevant marketplace, preferably certified CIPS and UNGM experiences.
• Very good knowledge of Microsoft standard applications, particularly word, Excel spreadsheets and ERP systems, preferably SAP/procurement module.
• Knowledge and understanding of procurement policies, practices and procedures.
• Knowledge of internationally recognized procurement standards and understanding of procurement techniques and practices used in the private sector.
• Knowledge of market trends and sources of supply and equipment and of procurement/contract execution and administration.
• Good planning and organising skills.
• Strong communication skills, with the ability to communicate technical procurement matters in a simple, clear and concise manner.
• Ability to properly manage confidential information.
• Ability to conduct research and analyse data and information to develop recommendations on procurement contracts awards.
• Ability to administrate and handle complex and voluminous amounts of information and evidence.
• Ability of problem-solving and facilitation skills.
• Flexibility and adaptability to changing environment and plans.
• Ability to work effectively in a multi-cultural and multi-disciplinary environment in a non-discriminatory manner, with respect for diversity.
• High standards of professional and personal integrity.
• Proficiency in one of the working languages of the Court, English or French, is required.
• Working knowledge of the other is required.
• Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) would be considered an asset.

Skills

• Procurement Procedures
• Supply Chain Management
• Contract Administration
• Supplier Pre-qualification
• Bid Evaluation
• Market Research
• Procurement Documentation
• CIPS Certification Level 2
• UN Procurement Experience
• MS Word
• Excel Spreadsheets Proficiency
• ERP Systems
• SAP Procurement Module
• UN Procurement Policies
• Procurement Standards
• Procurement Techniques
• Data Analysis
• Confidential Information Management
• Planning and organisation
• Problem Solving
• Facilitation Skills

Languages

English, French